AG 2018 09 17 - Laserfiche WebLink

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IV. ADFP Trust Fund Monitoring Roles and Responsibilities The ADFP Trust Fund monitoring methods include, but not limited to: - Site visit: ADFP Trust Fund staff will make every effort to coordinate site visits with the grantee's monitoring schedule. ADFP Trust Fund staff will physically visit easement ADFP Trust Fund staff will notify grantee and seek permission from landowner. - In -office: ADFP Trust Fund staff will review grantee monitoring reports and verify information. Site visit protocol for ADFP Trust Fund staff: - Contact grantee about site visit. Site visits will be coordinated to the extent possible with the grantee's annual monitoring visit schedule. - Review completed "Grantee Monitoring Checklist - Perpetual or Term Easement" - Ensure landowner has been notified of site visit - Site visit can be conducted on foot or by vehicle. - Compile documentation, including, but not limited to, photographs and data. - Complete "ADFP Trust Fund Staff Monitoring Report - Perpetual or Term Easement" - Complete "ADFP Trust Fund Staff Incident Report - Perpetual or Term Easement" if necessary. - Site visit will occur every three (3) years, unless otherwise directed. In -office monitoring protocol for ADFP Trust Fund staff: - Review completed "Grantee Monitoring Checklist- Perpetual or Term Easement" - Review the most current aerial photography data available (e.g. GIS via Multi -Hazard Threat Database (MHTD), Google Earth, etc.). - Complete "ADFP Trust Fund Staff In -Office Monitoring Report- Perpetual or Term Easement." - Complete "ADFP Trust Fund Staff Incident Report - Perpetual or Term Easement" if necessary. - In -office monitoring will be completed in the years when site visits do not occur. Incident report protocol for ADFP Trust Fund staff: - The "ADFP Trust Fund Staff Incident Report - Perpetual or Term Easement" must be filed if a grantee reports a violation or if ADFP Trust Fund staff discovers a violation during a site visit or in -office monitoring. - The completed "ADFP Trust Fund Staff Incident Report - Perpetual or Term Easement" will be submitted to the Program Director for review, investigation, and/or corrective action. - If an incident report is filed, the subsequent year a site visit will occur. The monitoring schedule (site visit, in -office, in -office, site visit) will be reset each time an incident report is filed. - The appropriate NCDA&CS staff will formally notify grantee via letter of violation or potential violation. - Thirty days from the date of notification of a violation, the grantee, with landowner cooperation, shall submit a Plan of Corrective Action to the ADFP Trust Fund Staff. The Plan of Corrective Action must be a comprehensive plan detailing the corrective action that will be taken to remedy all violations and bring the easement area back in compliance. The ADFP Trust Fund staff will work with grantee and landowner for correction. V. Grantee Monitoring Responsibilities and Expectations Grantees will complete and submit "Grantee Monitoring Checklist - Perpetual or Term Easement" to ADFP Trust Fund office annually on or before December 31. In January, ADFP Trust Fund staff will coordinate to the extent possible with the grantee's annual monitoring visit schedule for easements due for a site visit. Grantees are encouraged to submit tentative site visit schedule to ADFP Trust Fund office F-7 Page 166