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Cabarrus County Finance Department To: Susan B Fearrington, Finance Director Copy: Jimmy Lentz, EMS Director From: Suzanne Burgess, Finance, Assistant Finance Director Date: August 06, 2018 Subj: Write-off of Uncollectible Accounts Receivable - Ambulance Cabarrus County's year-end procedure includes adjusting the Accounts Receivable - Ambulance balance to include the outstanding balances for the closing year plus the three preceding fiscal years. Therefore, at June 30, 2018, the Accounts Receivable - Ambulance balance should include outstanding amounts owed for fiscal years 2015 through 2018, totaling $8,938,520. The current Accounts Receivable- Ambulance general ledger balance is $10,085,145 and needs to be adjusted by writing off a total of $1,146,625. The proposed write-off amount represents unpaid account balances for fiscal year 2014. Historical analyses indicate amounts are no longer collectible in the fourth year following billing. The County's third -party billing company, EMS Management & Consultants, is responsible for ensuring all claims are filed timely with insurance companies. In addition, the County's Emergency Medical Services staff are diligent in attempting to collect past - due balances through the use of a collection agency, gamishments and the State's Debt Setoff program. Please submit the write-off request to the Board of Commissioners for approval. Writing - off the fiscal year 2014 balance does not prevent the collection of these outstanding balances. It simply allows the Finance Department to adjust the Accounts Receivable - Ambulance balance to accurately reflect the balance which is considered collectible. 65 Church Street BE (28025) • P.O. Box 707 Concord, NC 28026-0707 Phone: 704.920.2104 • Fax: 704.920.2881 Website: w .cabarruscounty.us F-8 Page 190