BC 2017 12 18 Regular Meeting - Laserfiche WebLink

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December 18, 2017 (Regular Meeting) ATTEST: /s/ Terri Lea Hugie Clerk to the Board Page 3400 (F-11) Sheriff's Office - Request to Award a Service Weapon to Deputy Charles Cause Upon Retirement Deputy Charles Cause retired from the Cabarrus County Sheriff's Office on September 15, 2017. Pursuant to N.C.G.S. 20-187.2, it is requested that Deputy Cause's service weapon (Sig Sauer P226, 40 caliber, serial number 47A042409) be declared surplus and awarded to him for the price of $1.00. UPON MOTION by Commissioner Shue, seconded by Commissioner Kiger and unanimously carried, the Board declared a service weapon (Sig Sauer P226, 40 caliber, serial number 47A042409) as surplus property and awarded it to Deputy Charles Cause for the price of $1.00 upon his retirement. (F-12) Tax Administration - Refund and Release Reports - November 2017 The Release Report contains taxpayers' names, bill numbers, valuations, tax amounts, along with the justifications for releasing the valuation/tax amounts for outstanding levies in accordance with N.C.G.S. 105-381. The Refund Report is a summary sheet which lists data from each refund request form, along with the justification for the refunds to the taxpayers in accordance with N.C.G.S. 105-381. Note: Due to the transition of motor vehicles onto the new North Carolina Vehicle Tax System (NCVTS), motor vehicle -related refunds and releases will begin to be displayed on the new report generated by NCVTS. UPON MOTION by Commissioner Shue, seconded by Commissioner Kiger and unanimously carried, the Board approved the November 2017 Refund and Release Reports as submitted, including the NCVTS Refund Report, and granted authority to the Tax Collector to process the refunds and releases. The report is hereby incorporated into the minutes by reference and is on file with the Clerk to the Board. (G) NEW BUSINESS (G-1) Finance - Presentation of the Fiscal Year 2017 Comprehensive Annual Financial Report Susan Fearrington, Finance Director presented the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2017 to the Board of Commissioners. She gave a brief summary of the audit process and advised the CAFR would be available on the County's website (www. cabarrus county. us). Ms. Fearrington thanked Suzanne Burgess, Assistant Finance Director; Douglas Brewer, Senior Accountant; the County Manager's Office and the entire Finance Department staff for their assistance in completing the audit and CAFR this year. She reported the County submits the CAFR each year for the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting, stating the FY2016 report was the 32nd consecutive year the award has been received. The FY2017 CAFR will also be submitted. She stated the Independent Auditor's Report included a letter giving an unmodified opinion on the County's financial statements. The letter also stated there were no financial statement findings. Ms. Fearrington then presented the following highlights of the FY17 Fund Balance: FY17 Total Revenues over Expenditures were $5,240,627. Revenues were $10,065,490 over amended budget amounts and Expenditures were $11,936,466 under amended budget amounts. Our $5,240,627 change in fund balance would have been greater. However, we had a Fund Balance transfer of $14,504,394 approved by the Board last year during the June 30, 2016 audit presentation. Each year during the audit presentation the Fund Balance in excess 158 is presented to the Board and then if approved, the funds are moved to the Capital Reserve Fund for Capital (non-operating) projects. Some of the major projects funded through last year's $14,504,394 transfer were: CCS - 20 mobile units $2,400,000