BC 2018 06 04 Work Session - Laserfiche WebLink

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June 4, 2018 (Work Session) Page 3572 Finance Resolution Authorizing Cabarrus County to Engage in Electronic Payments Under New Administrative Rules Susan Fearrington, Finance Director, presented information regarding legislation passed to allow certain electronic transactions to be exempt from the pre -audit process. She reviewed the process and stated adoption of a resolution is required to satisfy the initial step for electronic obligations and electronic payments. After the resolution is adopted, the Finance Director will be authorized to complete the remaining steps by updating the County's Purchasing Policy to include the required procedures for electronic payments. A discussion ensued. During discussion, Ms. Fearrington responded to questions from Board members. Finance - Update of Capital Project fund Budgets and Related Project Ordinances Susan Fearrington, Finance Director, presented an overview of multi-year fund budgets and Project Ordinances that are updated each year. Those requiring updates for this year are: the Construction and Renovation Fund (Fund 343), School Construction Fund (Fund 364), Community Development Block Grant Fund (Fund 410), Capital reserve Fund (Fundj45O), Small Projects Fund (Fund 460) and Cannon Memorial Library Fund (Fund 534). Finance - Workers' Compensation Fund Budget Amendment Susan Fearrington, Finance Director, reported a budget amendment is needed for the Workers' Compensation Fund to cover the unexpected increase of expenditures and claims. Due to expectation of additional information, she requested this item be moved to New Business for the June 18, 2018 meeting. A discussion ensued. During discussion, Kyle Bilafer, Area Manager of Operations, and Mike Downs, County Manager, responded to questions from the Board. Infrastructure and Asset Management - Transfer of Surplus Vehicle to Allen Volunteer Fire Department Michael Miller, Infrastructure and Asset Management Director, presented a request from the Allen Volunteer Fire Department for a surplus vehicle. He stated staff has identified asset number 2183, a Ford Expedition from the Sheriff's Office, as a match for their request. Mr. Miller requested approval from the Board to surplus asset number 2183 and authorize disposition to the Allen Volunteer Fire Department in accordance with the County's Vehicle Replacement Policy. He also responded to questions from the Board. Tax Administration - Refund Request - Fullerton Place Homeowners Association, Inc. David Thrift, Tax Administrator, submitted a request from Fullerton Place Homeowners Association, Inc. for a refund of 2017 property taxes on five parcels. Due to clerical errors, he stated staff proposes an adjustment on three properties and a refund to be issued. A discussion ensued. During discussion, Mr. Thrift responded to questions from the Board. Board of Commissioners - General Budget Discussion Kristin Jones, Budget and Performance Manager, updated the Board regarding FY19 Budget. Additions included the following information: • Funds for EMS heart monitors and maintenance on current equipment • Additional funds for a shared intern for FY19 • Move funds from salary adjustment fund • Update landfill fund to reflect interest on investments • Update CIP Funds Deernneal )•sal bn Ea n LsntlfllFu,MPioP.aaButl r 5 111%,554 Fiiww Pa Ml chs 101727)916169101 FlPlance Inlenxl en ImesM1naMs 21MT610 MI 21.017 Total Fano clwn as Lo17e..unaw aevenue oven ansa. ax n