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June 18, 2018 (Regular Meeting) /s/ Angela Poplin Interim Clerk to the Board Page 3582 (F-7) Finance - Resolution Authorizing Cabarrus County to Engage in Electronic Payments Under New Administrative Rules The North Carolina 2015 Legislature modified GS 159-28 (d2) to allow the Local Government Commission (LGC) to adopt rules to address the execution of the pre -audit and disbursement process related to electronic transactions for local government units. The LGC addressed the modification and the new pre - audit and disbursement rules became effective on November 1, 2017 and notified Local Government Units on March 12, 2018. The new guidance exists as part of the North Carolina Administrative Code (20 NCAC 03.0409 and 20 NCAC 03.0410). Cabarrus County can now be exempt from the pre -audit certificate and disbursement certificate requirements on electronic transactions if the requirements as detailed in the new administrative code rules are followed. There are several steps to take advantage of the new administrative code rules for electronic transactions. The attached resolution satisfies the initial step for electronic obligations and electronic payments. After the resolution is adopted the Finance Director will then be authorized to complete the remaining steps by updating the County's Purchasing Policy to include the required procedures for electronic payments. None of the rule changes exempt a unit of government from going through the pre -audit process; the rules only exempt a unit from affixing the certificate of pre -audit on electronic transactions. UPON HDTION of Commissioner Shue, seconded by Vice Chairman Honeycutt and unanimously carried, the Board adopted the Electronic Payment Process Resolution and authorized the Finance Director to carry out the Resolution procedures. Resolution No. 2018-11 CABARRUS COUNTY RESOLUTION AUTHORIZING CABARRUS COUNTY TO ENGAGE IN ELECTRONIC PAYMENTS AS DEFINED BY G.S. 159-28 WHEREAS, it is the desire of the Board of Commissioners that Cabarrus County is authorized to engage in electronic payments as defined by G.S. 159-28; and WHEREAS, it is the responsibility of the Finance Officer, to adopt a written policy outlining procedures for pre -auditing obligations that will be incurred by electronic payments as required by NC Administrative Code 20 NCAC 03.0409; and WHEREAS, it is the responsibility of the Finance Officer, to adopt a written policy outlining procedures for disbursing public funds by electronic transaction as required by NC Administrative Code 20 NCAC 03.0410; NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Cabarrus County, that: Section 1. Authorizes Cabarrus County to engage in electronic payments as defined by G.S. 159-28; Section 2. Authorizes the Finance Officer to adopt a written policy outlining procedures for pre -auditing obligations that will be incurred by electronic payments as required by NO Administrative Code 20 NCAC 03.0409; Section 3. Authorizes the Finance Officer to adopt a written policy outlining procedures for disbursing public funds by electronic transaction as required by NC Administrative Code 20 NCAC 03.0410; and Section 4. This resolution shall take effect immediately upon its passage Adopted this 18th day of June, 2018. /s/ Stephen M. Morris Stephen M. Morris, Chairman Board of Commissioners ATTEST: