BC 2018 12 17 Regular Meeting - Laserfiche WebLink

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December 17, 2018 (Regular Meeting) Page 3771 SOLICITATION POLICY Cabarrus County, North Carolina STATEMENT OF POLICY Soliciting to sell, actual sales or request for donations, is prohibited on Cabarrus County property unless otherwise approved by the Cabarrus County Board of Commissioners. EXEMPTIONS The County does recognize the importance of voluntary support of charitable non-profit organizations within the community and will consider approving their fund-raising activities as exemptions to this general policy. These may include: • County sponsored - such as the annual United way Fund Drive, Cabarrus Helping Hearts and Hand (Ch3), and Blood drives where a limited amount of employee time is permitted for fund-raising/donations. • Individual employee supported - such as school band candy and Girl Scout cookie sales. In these cases, employees cannot solicit, distribute, be solicited or receive goods during normal working hours. Such approved activities may be conducted in non-public areas after normal working hours or during authorized meal and break periods. Employee flower/gift funds of County departments may also be exempted for this policy. The County Manager may approve such exemptions under the above guidelines. A list of currently exempted organizations, activities and funds will be maintained within the County Manager's office. CLARIFICATIONS TO THE POLICY • Receipt of requested services, such as the delivery of prepared food, will not be solicitation e€—if received on non -work time and out of the public's eye. • Sale flyers, restaurant menus and other like sales materials may be distributed with the approval of the County Manager. • There will be no posting of commercial advertisements on County property. • Employees are prohibited from emailing other staff from their county email for solicitation purposes. (F-4) Infrastructure and Asset Management - Transfer of Surplus Vehicle to Conflict Resolution Center and Teen Court The Conflict Resolution Center and Teen Court has requested one surplus vehicle from the Cabarrus County fleet. County staff have identified asset 8377 (VIN # 1FM5K8AR1FGB51422), a 2015 Ford Police Interceptor SUV with 108,000 miles (as of October 2018), as a match for their request. According to the request from the Conflict Resolution Center and Teen Court, the vehicle will be used to transport youth offenders that are working at various sites around the county as part of their sentence and restitution. UPON MOTION of Commissioner Shue, seconded by Vice Chairman Honeycutt and unanimously carried, the Board declared asset 8377 surplus property and authorized disposition in accordance with the County's policy. (F-5) Solid Waste - Republic Services Proposed Recycling Processing Services Agreement The current recycling processing services contract with Sonoco Recycling expires December 31, 2018. Sonoco Recycling will no longer handle residential recyclable material. Republic Services is managing the one remaining recycling processing facility in the area and has proposed the attached recycling processing agreement. This agreement covers recycled material collected from unincorporated Cabarrus residents, county schools and county recycling convenience centers. UPON MOTION of Commissioner Shue, seconded by Vice Chairman Honeycutt and unanimously carried, the Board approved the contract between Cabarrus County and Republic Services; and authorized the County Manager to execute the contract on behalf of Cabarrus County, subject to review or revisions by the County Attorney.