0121_commissioners_agenda_full_2025

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4. MEETINGS Members of the CoFE shall meet once a month, with meetings to be scheduled at the convenience of the CoFE Chair. The presence of a quorum is necessary for the CoFE to conduct business. A quorum shall consist of a majority of the CoFE's membership, which is three (3) members of a four (4) member Commission, as originally constituted. Meetings shall be advertised in advance in accordance with the requirements of the Open Meetings Law (N. C. Gen. Stat. § 143-318.9 et seq.) so that all meetings are open to the public. The CoFE may conduct a closed session, but only in accordance with the exceptions to the Open Meetings Law. 5. MEETING MINUTES The CoFE will keep full and accurate minutes of all of its meetings. It shall set out the precise wording of each motion and make it possible to determine the number of votes cast for and against each motion. The minutes need not record discussion of Commission members, though the Commission in its discretion may incorporate such details into the minutes. The Chair may appoint a member to keep the minutes of the meetings, or may call upon County staff to provide a person to prepare and distribute the minutes. 6. PUBLIC COMMENT The CoFE in the discretion of the Commission may allow public comment at its meetings, although it is not required to under North Carolina law. 7. AGENDA The Chair shall prepare an agenda for each meeting of the Commission and distribute it to the members sufficiently in advance of the meeting for the members to become familiar with it. The agenda shall also be published and distributed to the public. The form for the agenda may generally follow the form used by the BOC, although that is not required. 8. THE CHAIR The Chair shall preside at meetings of the Commission. The Chair has the same duty as other members to vote on any matter, unless the Chair or any other 2 Page 263