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January 31, 2009 (Board Retreat) <br />Page 1222 <br />The Board of Commissioners for the County of Cabarrus met in recessed <br />session for a board retreat at Camp T. N. Spencer, Helms Hall, 3155 Foxford <br />Road in Concord on Saturday, January 31, 2009 at 8:00 a.m. <br />Present: Chairman: H. Jay White, Sr. <br />Vice Chairman: Grace M. Mynatt <br />Commissioners: Robert W. Carruth <br />Elizabeth F. Poole <br />Coy C. Privette <br />Also present were: John Day, County Manager; Pam Dubois, Deputy County <br />Manager; Mike Downs, Deputy County Manager; Aimee Hawkins, Communications and <br />Outreach; and Kay Honeycutt, Clerk to the Board. <br />Call to Order <br />After breakfast, the meeting resumed at 8:38 a.m. <br />Goals and <br />With the assistance of the Deputy County Managers and staff, the County <br />Manager continued a facilitated review and discussion of the Board's existing <br />goals, including outcomes, progress and next steps. The "next steps" for <br />some goals were revised during the process and the results are below: <br />Goal No. 3 <br />Use resources wisely and responsibly by protecting assets, minimizing <br />risk, creating partnerships, and using technology to maximize the value of <br />county investments, expenditures, and services. <br />Goal No. 3 - Year 1 Outcomes <br />1. Participate in continuing education opportunities for members of the <br />Board of Commissioners to achieve competencies as needed. <br />PROGRESS: Information on continuing education and conferences are provided <br />to the Board as these opportunities become available. Reference materials <br />that may be helpful to the Board are posted on the BOC Watercooler site. <br />Educational materials were obtained for new Board member(s) that could not <br />attend training for newly elected officials that was sponsored by the School <br />of Government. <br />NEXT STEP: Staff will continue to inform BOC members of continuing education <br />opportunities, including an assessment of their efficacy. <br />Goal No. 3 - Year 2 Outcomes <br />1. Identify the maximum water capacity available in the County and forge <br />an agreement with all jurisdictions to reserve an agreed-upon percentage for <br />emergencies or unplanned needs. <br />PROGRESS: At request of BOC, WSACC commissioned capacity study. Draft study <br />presented in May, 2008. Some municipalities challenged findings and no <br />progress has been made since. <br />NEXT STEPS: Build into comprehensive planning effort in Goal 1, Year 3-5 <br />Outcomes, No. 1. Also focus on sustainability efforts. <br />2. Institutionalize a joint school facilities planning and construction <br />committee. <br />PROGRESS: CCS and county staff are working to develop a comprehensive web- <br />based tracking program for school construction projects. Individual <br />responsibilities would be specified. <br />NEXT STEPS: Complete web-based program in 2"tl quarter of 2009; jointly <br />develop siting, construction criteria and propose joint retreat with BOC and <br />BOEs (Board of Educations) in February or March 2009. <br />Change in Liaisons (Harrisburg 6 Kannapolis) <br />Note: As part of the "next steps" discussion, there was discussion on <br />the importance of Board members attending as many liaison meetings as <br />