BC 2013 05 06 Work Session - Laserfiche WebLink

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May 6, 2013 (Work Session) Page 1521 Mr. Moss; Mike Downs, County Manager; and Pam Dubois, Deputy County Manager responded to a variety of questions from the Board. The following issues were addressed: the process for appointing the Board of Elections director; the qualifications of the new Board of Elections Director; the pay scale for the Board of Director's position; the appointment of the new Board of Elections members in July; etc. County Manager - Cabarrus -Rowan Metropolitan Planning Organization Memorandum of Understanding Jonathan Marshall, Deputy County Manager, presented a request to approve the Cabarrus -Rowan Metropolitan Planning Organization (MPO) Memorandum of Understanding (MOU) . He addressed the following information: Cabarrus County is a member of the Cabarrus -Rowan MPO, a regional transportation planning group; members have been added to the MPO, necessitating an updated MOU; the MOU has been approved by the staff - level committee as well as the elected - level committee; both committees unanimously recommend the MOU and it has already been adopted by some of the member governments; the MOU will be considered for adoption by each of the member governments and then circulated for signatures. Chairman Poole advised the MOU is updated with new members and also designates the City of Concord as the lead planning organization. County Manager - Convert Board - Approved Leave Share Policy to an Administrative Policy Pam Dubois, Deputy County Manager, presented the following information relating to a request to convert the Board - approved Leave Share Policy to an Administrative Policy: On January 18, 1994, the Board approved the last revision to the Leave Share Policy (a policy that allows employees to donate vacation time to a bank where employees in need can receive extended sick leave based on criteria tied to an extended medical condition). This policy is administrative in nature and needs flexibility for modification as operational changes occur. It would be beneficial to management if this policy were converted from a Board - approved policy to an administrative policy, subject to change at the county managers' discretion. Mike Downs, County Manager, advised several policies were converted when the Personnel Policy was revised. He explained how the policy works and benefits employees. He and Ms. Dubois also responded to questions from the Board. County Manager - Creation of the Human Services Agency County Manager Mike Downs stated this is the beginning of the last step to formally create the Human Services Agency. He advised a public hearing is needed to: 1) consider abolishing the Department of Social Services Board; 2) consider creating a "Consolidated" Human Services Agency, consisting of the Departments of Social Services, Transportation and Aging; and 3) consider the Board of Commissioners assuming the governing responsibilities of the Social Services Board, as the Human Services Board. He advised the appointment of a Human Services Advisory Board will be considered at a future date. He requested the Board suspend its Rules of Procedures to schedule the public hearing for the June 17, 2013 Board of Commissioners' meeting in order to meet the required thirty -day notice. He also responded to a variety of questions from the Board. UPON MOTION of Commissioner Measmer, seconded by Commissioner Morris and unanimously carried, the Board suspended its Rules of Procedures in order to take action on this item due to time constraints. UPON MOTION of Commissioner Measmer, seconded by Commissioner Morris and unanimously carried, the Board scheduled a public hearing for June 20, 2013 for the discussion and consideration of creating a Human Services Agency and other related aspects of that agency as authorized by NCGS 143A- 77(a). Note: The meeting date was incorrect in the motion and was amended by another motion after the following Agenda item. County Manager - NCDOT Request for Purchase of Construction Easement Jonathan Marshall, Deputy County Manager, presented the following information relating to a North Carolina Department of Transportation request for purchase of a construction easement: