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DocuSign Envelope ID: 39782C33 -75B2- 4693- BCD3- 25948CA6E7E8 For Official Use Only Compensation Recipient agrees that it will pay the Sub - Recipient complete and total compensation for the services to be rendered by the Sub - Recipient. Payment to the Sub - Recipient for expenditures under this Agreement will be reimbursed after the Sub- Recipient's cost report is submitted and approved for eligible scope of work activity. The original signed copy of this Award and MOA must be signed by the Official(s) authorized to sign below and returned to North Carolina Emergency Management no later than 45 after award date. The grant shall be effective upon return of the executed Grant Award and Memorandum of Agreement and final approval by North Carolina Emergency Management of the grant budget and program narrative. Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that finds have been invoiced and products received and /or that finds have been expended (i.e., invoices, contracts, itemized expenses, etc.) and /or that all work activities are completed. 4. Funding Elilihility Criteria: Federal funds administered through the State are available to local governments to assist in the cost of developing and maintaining a "Comprehensive Emergency Management" program. Continued HSGP funding is contingent upon completion of all HSGP funding requirements. The following eligibility criteria must be adhered to during the Grant Program: A. Every participant must: i. be established as a State, Local, or Non - Profit agency by appropriate resolution/ ordinance; ii. Complete any procurement(s) and expenditures no later than 2/28/2019. iii. Provide quarterly progress reports to NCEM Grant Managers, Training and Exercise Officer(s), Branch Staff using the latest Grant Quarterly Report form by the following dates: January 15' , April 15 1h , July 15' and October 15 1h . iv. Submit request for reimbursment with all required documentation attached. B. File Retention: Sub - Recipient is required to maintain records and (invoices) of this grant for five (5) years after termination of the grant, or audit if required, or longer where required by law, as outlined below, attached and incorporated by reference. However, if litigation, claim or audit has been initiated prior to the expiration of the five -year period and extends beyond the five -year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. Files must be avaiable for review by North Carolina Emergency Management Staff for site visits, project closeout and future audits. i. Sub - Recipient must include appropriate documentation in the file, including but not limited to the following documents: 1. Grant Award and Memorandum of Agreement/ Memorandum of Understanding and Supporting Appendices 2. Completed appropriate cost report forms with invoices and proof(s) of payment 3. Audit Findings and Corrective Action Plans 4. Equipment Inventory records with photo documentation of labeling C. Employees must be covered by an approved Pay Plan, However, the Director may be exempt from this requirement. D. The political subdivision must have an acceptable local travel regulation plan or accept the state travel regulations. 5. Conditions The Sub- Recipient certifies that it understands and agrees that funds will only be expended for those projects outlined in the funding amounts as individually listed in the FY 2016 HSGP Application. Packet, incorporated by reference herein. The Recipient certifies that it understands and agrees to comply with the general and fiscal terms and conditions of the grant including special conditions; to comply with provisions of the applicable laws, rules and policies governing these funds; that all information is correct; that there has been appropriate coordination with affected agencies; that it is duly authorized to commit the Sub- recipent to these requirements; that costs incurred prior to grant application approval will result in the expenses being absorbed by Attachment number 1 \n F -4 Page 65