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Cabarrus County Active Living & Parks Dept. Softball Complex Tournament General Information General Information The Cabarrus County Active Living & Parks Department (CCALP) solicits tournament requests from organizations that have previously contracted with us during the past year as well as new organizations looking to hold tournaments or fundraisers in the upcoming season. All tournament requests must be submitted on the attached application and meet the deadlines to be considered. Every effort will be made to give tournament organizers the same weekend the following year; however due to the change in the number of weekends per month from year to year the weekends may vary. They are no guarantees the same weekends will be allocated. EXAMPLE: May 2014 may have 4 weekends and in 2015 it may have 5 weekends. Other factors that park staff will consider is the availability of park venues for other special events that may be taking place on weekends. Any tournaments that were cancelled and not scheduled from the previous year will have those weekends to go back into the "OPEN /AVAILABLE" slots for consideration by all tournament organizers. The deadline to submit requests (see attached form - Tournament Requests) to the CCALP is the first Friday of December by 5:00 pm. Once the requests are received, the Park Program Manager will review the requests and send confirmations to each requesting organization with the approval / denied dates by mid - January. Park Program Manager has full authority on all tournament dates to deny or approve. Once the confirmations are mailed to the requesting organizations, the organization has 10 days to send in their following information to secure the dates: 1. Security Deposit of $250.00 2. $75.00 for each tournament date confirmed (non - refundable fee) 3. Tournament Request Form Any date that is sent back and not wanted by the requesting organizations will go into the "OPEN WEEKENDS" and be available to all organizations on a first come first served basis. Security Deposits are used to cover damages or fees from a previous tournament. If money is removed from the security deposit then the balance to equal $250.00 must be paid before additional tournaments can be held. The softball tournament application and fees must be paid and in the hands of park management by 5:00 pm on the Wednesday prior to each tournament. Failure to pay and submit paperwork by this deadline will result in the tournament being cancelled and the fields being "OPEN" for reservations to outside groups or other interested parties. Requested Dates will be Assigned based on the following Criteria • Tournaments are assigned on a yearly basis • Park special event and use of venues will be given first priority • Organizations with successful tournaments from previous years will be given the second priority • Priority is given to world, national, and state tournaments over local qualifying and invitatitional tournaments • Park Management has final authority to issue dates based on availability of fields, past tournaments, history or organizations, and use of fields for new organizations Attachment number 3 \n F -1 Page 70