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AG 2015 11 16
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AG 2015 11 16
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Last modified
11/18/2015 10:34:33 AM
Creation date
11/27/2017 10:39:58 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/16/2015
Board
Board of Commissioners
Meeting Type
Regular
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Items such as generators, fans, heaters, etc. that require the use of electricity are not allowed for use at the softball <br />complex without prior approval from Park Management and Certificate of Liability Insurance presented 2 weeks in <br />advance. <br />Tournament organizer and /or the on site tournament director is responsible for notifying teams, players, coaches, and <br />spectators that these items must be removed immediately. <br />If Park Staff witnesses any use of the above mentioned items they will: <br />1 St Offense: Ask on -site tournament director to inform the individual or group to refrain from use of items <br />2nd Offense: Ask the individual or group to refrain from use of items <br />3 Offense: Inform the on -site tournament director that their tournament reservation is being asked to leave due to <br />violation of the Park Policies <br />The park is a tobacco free and alcohol free facility. Tournament organizers are asked to inform all teams, players, <br />coaches, spectators, etc. that the park is tobacco and alcohol free. Tournament organizer and /or on -site director are <br />responsible for making sure your tournament attendees are following policy. <br />If Park Staff witnesses any use of tobacco products they will: <br />1 St Offense: Ask the tournament director to inform the individual or group to refrain from use <br />2 n Offense: Issue a park citation to the individual or group <br />If Park Staff witnesses any alcohol within the premises of the softball complex (dugout, common area, bleachers, etc.) <br />the Sheriffs Department will be notified and the Tournament Reservation will be cancelled immediately. <br />Field Preparation <br />The tournament rental agreement begins at 5:00 pm on Friday and runs through closing on Sunday. Any additional time <br />for field preparation, fence setup, etc. must be booked separately. The county will complete the initial field preparation <br />by 5:00 pm on Friday prior to each tournament. <br />Field Supplies <br />The use of field supplies is available to the tournament organizer if needed. Please check on the tournament application <br />if you want these items. <br />Items available are: field drag, 4 bags of marking dust per day, field rakes, line marker <br />Only small utility type vehicles are allowed on the field to drag (Gator, Kubota, etc.) <br />No cars or trucks allowed for dragging of the infield. <br />Cancellations <br />A tournament that is cancelled after 5:00 pm on Wednesday (non- weather related) will face the following penalties: <br />First Cancellation: $100.00 <br />Second Cancellation: $100.00 <br />Third Cancellation: $100.00 and removal of remaining tournaments from schedule <br />If the park staff determines that fields are to wet for play and the entire tournament is cancelled prior to 5:00 pm on <br />Friday, then all tournament fees will be refunded back to the tournament organizer or applied to their next tournament. <br />Once a tournament begins, there are no refunds of tournament fees if the tournament is shortened, cancelled, or <br />prohibited from finishing from the tournament organizer. <br />Weather delays for lightning and other severe acts are monitored by the park ranger on duty. If necessary the park <br />ranger has the authority to notify tournament organizers that bad weather is approaching and appropriate actions must <br />be taken to remove spectators from the complex. <br />Lightning delays are 30 minutes from the previous streak /flash. Park ranger will notify the tournament organizers when <br />it is clear to return to the facility. <br />Attachment number 3 \n <br />F -1 Page 72 <br />
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