AG 2014 11 17 - Laserfiche WebLink

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Consolidated Urban -Rural Systems - Consolidated urban-rural transportation systems must use an equitable method to distribute costs that cannot be directly allocated to one program. Expenses will be allocated to the appropriate program when the product, service, or material is not a shared resource between the rural and urban public transportation programs. Consolidated urban -rural systems will use a cost allocation based on urban-rural miles and hours from FY 2014 Operating Statistics to allocate any joint urban -rural expenses and determine the rural share eligible for Section 5311 funding. PTD will determine and provide the cost allocation percentages to the consolidated systems. Funding Requests - All community transportation systems are required to utilize the Uniform Public Transportation Accounting System ( UPTAS) for budgeting and reporting. The governing board determines how to allocate the maximum amount of funds for which they are eligible, to meet the transportation needs of the service area for the fiscal year. The administrative funding (with the exception of G481 central services [indirect cost], G452 vehicle insurance, G371 marketing, G372 promotional items, and G395 Training [employee development]), allocated to the system can be budgeted at the discretion of the system, utilizing eligible UPTAS cost categories (Object Codes). Indirect Cost Plans - Under Federal and State funded grant programs, recipients may incur costs of both a direct and indirect nature. Sub - recipients who seek federal or state funding for indirect costs must have an approved indirect cost plan (cost allocation plan) and an approved indirect cost rate. A cost allocation plan is required if a grantee desires to charge indirect program - related costs. The Public Transportation Division requires each sub - recipient requesting central services (indirect costs) in their CTP budget to submit a copy of their most recently audited cost allocation plan and obtain an approved indirect cost rate prior to submitting their grant application. NOTE Indirect cost is an eligible operating expense for small fixed route, regional transportation systems, and urban -rural consolidated transportation systems. Grantees must have an approved cost allocation plan and indirect cost rate prior to submitting their grant application. Program Auditing -The Public Transportation Division is responsible for providing program monitoring and oversight to ensure that Federal /State funds are used for the intended purpose. This is accomplished through various onsite program monitoring and evaluation tools including but not limited to: Maintenance Reviews, Site Visits, Compliance Reviews, and attendance at TAB meetings. In addition, the Community Transportation Program is subject to the OMB A -133 single audit requirement. The department's Office of Inspector General periodically conducts site visits to audit expenditures of the local Community Transportation Grant program subrecipient. 12 Attachment number 1 G -1 Page 63