AG 2014 11 17 - Laserfiche WebLink

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FUNDING ASSISTANCE Administrative Budgets Applicants are expected to carefully consider administrative budget request submissions. A careful review of actual line item expenditures over the past 2 -3 years should play an integral role in determining current budget request. Applicants must cap their administrative budget requests to the FY15 approved budgets. PTD reserves the right to decrease the FY16 administrative allocation for those applicants that have significant unexpended administrative funds over the past two fiscal years and for budget line costs that appear excessive. Vehicle insurance is an allowable administrative expense in the CTP application. Only active revenue vehicles are eligible for vehicle insurance cost participation by PTD. The applicant will be required to submit the following documentation that will be used to determine the PTD financial participation level for vehicle insurance: • Certificate of Insurance - verifying liability limits, and the deductible amount, • Auto Schedule — a list of the vehicles insured and the cost associated with insuring each vehicle at the required levels. The PTMS cannot be used as a substitute for the Auto Schedule. The applicant should request this information from their insurance provider. PTD will cap reimbursement to the federal and state share of 85% of the actual annual premium cost, up to a maximum annual premium cost of $2,500 per revenue vehicle. Training - Employee Education Expenses (Object Code 395) — These funds are intended to support training and development activities for community transportation systems' employees. Eligible employee training expenses include: registration fees, tuition, books and materials for approved courses; travel, lodging and meals related to approved training activities; fees for purchase or rental of Video or CD -ROM training or fees for participation in Internet or world wide web based training courses (excluding basic Internet service provider fees); and instructor fees and materials cost for approved courses. Employee Development funds may be used to support the travel and registration fees for no more than two drivers for the annual statewide Bus and Van Roadeo. NOTE: Travel expenses for Roadeo volunteers and judges must be paid from another source or the administrative travel line items (object codes 311, 312, and /or 314). Employee Development funds may not be used to defray the cost of salaries for staff attending a training course or conducting a training course for other system employees. IMPORTANT: No costs that are actually or potentially associated with lobbying activities may be paid for using funds approved in the CTP grant in general and in Object Code 395 in particular. Applicants may not comingle approved activities eligible to be funded in this line item with any lobbvin�z activities. The Public Transportation Division will issue minimum training standards for all community transportation systems that receive state financial assistance from the department. 13 Attachment number 1 G -1 Page 64