AG 2014 11 17 - Laserfiche WebLink

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Marketing and Promotional Items - Applicants are required to budget Marketing (Object Code 371) and Promotional Items (Object Code 372) at designated levels. The amount in Object Code 371 must be a minimum of 2% of the total of administrative funding request minus vehicle insurance. Applicants should thoroughly evaluate their marketing needs to determine if more than the 2% minimum should be budgeted. Additionally, funding requests for Object Code 372 cannot exceed 25% of the budgeted amount for Object Code 371. Capital Budgets All rural transportation systems will be eligible for capital assistance funds. A Capital Replacement Schedule is included in Appendix A of this document. ASSETS THAT HAVE MET USEFUL LIFE WILL NOT AUTOMATICALLY BE REPLACED. The Capital Replacement Schedule represents the minimum threshold for replacement consideration unless the applicant can document that a capital item has a history of mechanical failure, is un- repairable or that it is financially prohibitive to repair the item. Expansion Vehicles and Replacements - Each applicant has been required to provide a current Public Transportation Management System (PTMS) which includes two inventories, one for Other Capital and the other for Rolling Stock. The Regional Mobility Development Specialists will perform a capital assessment to determine the system's fleet needs. Several technical tools such as the Vehicle Utilization Data Analysis, spare ratios, lift- equipped vehicle ratio, operating statistics, agency contracts, and other data will be used to evaluate vehicle usage and needs. Once the recommended fleet size has been determined through the capital assessment process, vehicles may be designated for disposition instead of being replaced. The applicant is required to enter written justification for Expansion Vehicles in No. 13 and 14 of the System Description form. Those systems having requested projects under the STI process in FY15 for State Match for FY16 should attach all three page of the project funding request form in the application. If the applicant has not applied previously nor is awarded STI State Match funds, other sources of matching funds will be necessary. Other Capital, Advanced Technology and Baseline Technology — Applicants should consult the Capital Replacement Schedule before requesting any replacements of Other Capital or Advanced /Baseline Technology. Appendix C lists the minimum specifications for technology items. New Advanced Technology must have completed the Advanced Technology Pre - Application process with ITRE. Current Advanced Technology users may request to replace existing Advanced Technology items as necessary. Any system requesting expansion vehicles should also request vehicle security and surveillance equipment and any other advanced technology items currently The applicant must provide one (1) retail estimate per item if they request funding to replace or purchase Other Capital or Advanced /Baseline Technology. The estimate will determine the amount of funding recommended by the reviewer. Some Object Codes in the Other Capital and Baseline Technology budgets include the maximum cost in which PTD will participate. Requests for funding cannot exceed these amounts per item. The applicant is required to enter written justification in No. 14 of the System Description form for Advanced /Baseline Technology; Radio Equipment; and Telephone Equipment Operating Budgets Applicants must cap their operating budget requests to the FY15 approved budgets. PTD reserves the right to decrease the FY16 operating allocation for those applicants that have significant unexpended operating funds over the past two fiscal years and for budget line costs 14 Attachment number 1 G -1 Page 65