Laserfiche WebLink
*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />77 <br />G -3 Page 131 <br />STANDARD -11: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />22. <br />EMPLOYEE MEDICAL RECORDS <br />a) Destroy in office exposure records 40 years from date of <br />29 CFR 1627.3 <br />Records concerning asbestos, toxic substances, and <br />exposure or 30 years from date of separation.* <br />29 CFR 1630.14 <br />bloodborne pathogen exposure; medical examinations <br />29 CFR 1904.4 <br />required by state or federal law; and records of injury <br />b) Destroy in office records pertaining to job - related illness <br />29 CFR 1910 <br />or illness. (Does not include Worker's Compensation <br />and injury after 5 years. <br />29 CFR 1910.1020 (d)(ii) <br />or health insurance claim records.) <br />c) Destroy in office results of medical examinations required <br />in connection with personnel actions and similar records <br />after 1 year. <br />Retention Note: Records must be maintained separately from <br />an employee's personnel jacket. If part of a workers <br />compensation claim, follow disposition for WORKERS' <br />COMPENSATION PROGRAM CLAIMS FILE item 60, page 86. <br />23. <br />EMPLOYEE PENSION AND BENEFITS PLANS <br />Destroy in office 1 year after plan is terminated. <br />29 CFR 1627.3(2) <br />Includes plans and related records outlining the terms <br />of employee pension plans; life, health, and disability <br />insurance, seniority and merit systems; and deferred <br />compensation plans, including amendments. <br />24. <br />EMPLOYEE PENSION AND BENEFIT PLAN <br />a) Transfer pension and deferred compensation enrollment <br />ENROLLMENT FORMS <br />forms to PERSONNEL RECORDS (OFFICIAL COPY) item 45, <br />Forms providing personal identifying data, beneficiary <br />page 83. <br />information, option selection, and similar information. <br />b) Destroy in office life, health, and disability insurance <br />enrollment forms 4 years after termination of coverage. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />77 <br />G -3 Page 131 <br />