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STANDARD -13. PUBLIC RELATIONS RECORDS <br />Official records and materials created and accumulated by internal public information programs operated by county administrative offices. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />97 <br />G -3 Page 151 <br />STANDARD -13: PUBLIC RELATIONS RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />1. <br />ADVERTISEMENTS <br />a) Retain in office records with historical value permanently. <br />Includes advertisements of special events and services <br />concerning the agency which appear in newspapers, <br />b) Destroy in office advertisements 3 years after expiration.* <br />journals, newsletters, etc. <br />c) Destroy in office billing information and other fiscal <br />records when released from all audits. <br />2. <br />AGENCY PUBLICATIONS <br />a) Retain in office records with historical value permanently. <br />Publications created at agency expense. <br />b) Destroy in office remaining records when administrative <br />value ends.' <br />Agency Policy: Destroy in office after 1 day <br />3. <br />AUDIO - VISUAL RECORDINGS (PUBLIC RELATIONS) <br />a) Retain in office records with historical value permanently. <br />Recordings (including digital) and films produced by <br />the agency. This does not include recordings of public <br />b) Destroy in office remaining records when administrative <br />meetings. <br />value ends.' <br />Agency Policy: Destroy in office after 1 day <br />4. <br />NEWS AND PRESS RELEASES <br />a) Retain in office records with historical value permanently. <br />News and press releases issued concerning programs, <br />activities, and services of the agency. <br />b) Destroy in office remaining records when administrative <br />value ends.' <br />Agency Policy: Destroy in office after 1 day <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />97 <br />G -3 Page 151 <br />