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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />114 <br />G -3 Page 168 <br />STANDARD -16: RISK MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />11. <br />LOSS CONTROL INSPECTION REPORTS <br />Destroy in office when administrative value ends.' <br />Self- inspections to identify potential liabilities or <br />hazards that may exist in agency owned buildings or <br />Agency Policy: Destroy in office after 1 year <br />property. <br />12. <br />LOST AND STOLEN PROPERTY REPORTS <br />Destroy in office after 3 years.* <br />29 CFR 1910.1200 <br />Includes reports of vandalism. <br />29 CFR 1910.22E <br />13. <br />MATERIAL SAFETY DATA SHEETS <br />Destroy in office 30 years after materials have been disposed of <br />29 CFR 1910.1200 <br />Forms supplied to local government agencies from <br />according to manufacturer's instructions. <br />manufacturers and distributors of hazardous <br />materials. <br />Retention Note: A data sheet for a mixture may be discarded if <br />the new data sheet includes the some hazardous chemicals as <br />the original formulation. If the formulation is different, both <br />data sheets must be retained for 30 years. Data sheets may <br />also be discarded if some other record identifying the <br />substances used, where they were used, and when they were <br />used is retained the required 30 year period. <br />14. <br />NOTIFICATION OF PENALTY ASSESSMENT FILE <br />Destroy in office after 6 years. <br />1s. <br />OCCUPATIONAL SAFETY AND HEALTH <br />Destroy in office after 5 years. <br />ADMINISTRATION (OSHA) FILE <br />Records concerning injury or illness, extent and <br />outcomes, summary totals for calendar year, and <br />OSHA forms 101 and 200. <br />16. <br />RESPIRATOR PROGRAM RECORDS <br />Destroy in office when administrative value ends.' <br />Includes respirator fit test records. <br />Agency Policy: Destroy in office after 3 years <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />114 <br />G -3 Page 168 <br />