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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />7 <br />G -3 Page 61 <br />STANDARD -1: ADMINISTRAT70NAND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />29. <br />HISTORIES FILE (AGENCY AND EMPLOYEES) <br />a) Retain records with historical value permanently. <br />Records concerning the history of the county and its <br />employees. May include published and unpublished <br />b) Destroy in office remaining records when superseded or <br />histories, biographical data, photographs, newspaper <br />obsolete. <br />clippings, and other related records. <br />30. <br />INDEX FILE <br />Destroy in office when superseded or obsolete. <br />Listing of where specific information can be found. <br />31. <br />LEGISLATION AND REGULATORY RECORDS <br />Destroy in office when administrative value ends.' <br />Notices and copies of proposed or adopted state or <br />Agency Policy: Destroy in office after 1 day <br />federal legislation or regulations affecting the agency. <br />32. <br />MAIL: UNDELIVERABLE /RETURNED <br />Destroy in office when administrative value ends.' <br />Outgoing agency mail returned by the post office for <br />Agency Policy: Destroy in office after 1 day <br />any reason, including insufficient postage, incorrect <br />address, forwarding order expired, etc. Also includes <br />outgoing email returned for any reason. <br />33. <br />MAILING AND DISTRIBUTION RECORDS <br />a) Destroy in office Sunshine Lists when superseded or <br />Comply with applicable <br />Includes mailing and meeting notification lists, <br />obsolete. <br />provisions of G.S. §132 - <br />Sunshine Lists, and related documentation of <br />1.13 regarding <br />transactions with the U.S. Postal Service or private <br />b) Destroy in office all other records when administrative <br />confidentiality of <br />carriers. <br />value ends.' <br />electronic mailing lists <br />Agency Policy: Destroy in office after 1 day <br />and G.S. §132 -1.12 <br />regarding <br />confidentiality of <br />juvenile records. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />7 <br />G -3 Page 61 <br />