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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />0 <br />G -3 Page 63 <br />STANDARD -1: ADMINISTRAT70NAND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />37. <br />OFFICE SECURITY RECORDS <br />a) Destroy in office or reuse after 30 days recordings not <br />Comply with applicable <br />Records concerning the security of county offices, <br />required to support known investigations or litigation. <br />provisions of G.S. §132 - <br />facilities, vehicles, equipment, and personnel. May <br />1.7 regarding the <br />include visitor register, security, employee or <br />b) Destroy in office all remaining records after 1 year. <br />confidentiality of <br />contractor access to facilities or resources, and <br />security records. <br />surveillance system reports and recordings. <br />38. <br />ORDINANCES <br />a) Retain official copy permanently. <br />Includes code of ordinances and ordinance <br />development records. <br />b) Destroy in office additional copies (including tabled or <br />failed ordinances) when administrative value ends.' <br />See the Microfilm section on page A for instructions <br />Agency Policy: Destroy in office after 1 day <br />on microfilming. <br />c) Destroy in office development records when ordinance is <br />no longer in effect or when administrative value ends.' <br />Agency Policy: Destroy in office after 1 day <br />39. <br />ORGANIZATION RECORDS <br />a) Retain records with historical value permanently. <br />Includes organizational charts, reorganization studies, <br />and similar records describing the arrangement and <br />b) Destroy in office all other records when superseded or <br />administrative structure of the agency. <br />obsolete. <br />40. <br />PARKING FILE <br />Destroy in office when superseded or obsolete. <br />Records concerning staff parking assignments. <br />41. <br />PEST CONTROL RECORDS <br />Destroy in office after 3 years* <br />Records concerning county pest eradication programs. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />0 <br />G -3 Page 63 <br />