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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />10 <br />G -3 Page 64 <br />STANDARD -1: ADMINISTRAT70NAND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />42. <br />PLANNING AND DEVELOPMENT FILE <br />a) Retain records with historical value permanently. <br />Records concerning the formulation, planning, and <br />adoption of policies, procedures, and functions of the <br />b) Destroy in office remaining records when administrative <br />county and its departments. <br />valve ends.' <br />Agency Policy: Destroy in office after 1 day <br />43. <br />PROCLAMATIONS AND ORDERS <br />a) Retain records with historical value permanently. <br />Proclamations and orders issued by the county board <br />of commissioners. <br />b) Destroy in office remaining records when administrative <br />valve ends.' <br />Agency Policy: Destroy in office after 1 year <br />44. <br />PROJECTS FILE <br />a) Retain records with historical value permanently. <br />Includes project correspondence, including email, final <br />reports, specifications and contract documents, <br />b) Destroy in office remaining records 3 years after <br />notices to proceed, cost estimates, change orders, <br />completion of project. <br />performance and payment bonds, and similar <br />documentation. <br />45. <br />PROPERTY INVENTORIES <br />Destroy in office when superseded or obsolete. <br />Inventories describing the type of property (including <br />equipment and facilities), its location, issuance to <br />employees, and related information. <br />46. <br />PUBLIC HEARING RECORDS <br />a) Retain minutes permanently. <br />Includes agendas, minutes, speaker sign -up sheets, <br />and similar documentation. <br />b) Destroy in office remaining records when administrative <br />value ends.' <br />Agency Policy: Destroy in office after 30 days <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />10 <br />G -3 Page 64 <br />