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STANDARD -4. BUDGET, FISCAL AND PAYROLL RECORDS <br />Records created and accumulated incidental to the managerial control, budgeting, disbursement, collection and accounting of the county offices. <br />Note: Per 26 CFR 1.148- 5(d)(6)(iii)(E), all records necessary to support the tax - exempt status of a county debt issue must be retained for the life of the debt plus <br />3 years. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />21 <br />G -3 Page 75 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />1. <br />ACCOUNTS PAYABLE <br />Destroy in office after 3 years.* <br />Records concerning the status of accounts in which <br />the county owes money to firms or individuals. <br />2. <br />ACCOUNTS RECEIVABLE <br />Destroy in office after 3 years.* <br />Records concerning receivables owed and collected. <br />3. <br />ACCOUNTS UNCOLLECTABLE <br />Destroy in office official /audit copies 3 years after account is <br />Records of accounts deemed uncollectable, including <br />paid, collected, or determined to be uncollectable.* <br />supporting documentation and write -off <br />authorization. <br />4. <br />ANNUAL BUDGET <br />a) Retain records with historical value permanently. <br />G.S. § 159 -11 <br />Annual budget and budget message submitted to <br />governing board for approval. <br />b) Destroy in office remaining records after 5 years. <br />5. <br />ARBITRAGE RECORDS <br />Destroy in office 3 years after final redemption date of the <br />26 CFR Part 1 Section <br />Records concerning arbitrage rebate calculations and <br />bonds and after all related debts and obligations have been <br />1.148 -3 <br />funds rebated. <br />satisfied.* <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />21 <br />G -3 Page 75 <br />