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AG 2013 08 19
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AG 2013 08 19
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Last modified
12/4/2013 4:47:42 PM
Creation date
11/27/2017 10:59:19 AM
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Meeting Minutes
Doc Type
Minutes
Meeting Minutes - Date
8/19/2013
Board
Board of Commissioners
Meeting Type
Regular
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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />23 <br />G -3 Page 77 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />11. <br />BILLING AND CLAIMS <br />Destroy in office 3 years after settlement.* <br />Records used as the basis for payment of bills and <br />claims for damages made by and against the county. <br />12. <br />BILLS OF SALE <br />Destroy in office after 3 years.* <br />Records of sale of county property and equipment. <br />13. <br />BOND CLOSING RECORDS <br />Destroy in office 3 years after entire issuance has been <br />G.S. § 159 Article 7 <br />Includes applications, agreements, tax records, <br />satisfied.* <br />contracts, official statements, legal opinions, ratings <br />letters, public hearing bonds, title insurance, deeds of <br />trust, and other related records. <br />14. <br />BONDS, NOTES, AND COUPONS <br />Destroy in office 1 year from date of payment. <br />G.S. § 159 -139 <br />(instructions for <br />cancelled bonds) <br />15. <br />BOND REGISTER <br />Retain in office permanently. <br />G.S § 159 -130 <br />Records of all bonds, notes, and coupons issued <br />detailing the purpose of issuance, the date of issue, <br />serial numbers (if any), denomination, maturity date, <br />and total principal amount. <br />16. <br />BUDGET RESOLUTIONS AND ORDINANCES <br />a) Retain permanently official copies in the minutes of the <br />G.S § 159 -8 <br />Includes copies of budget, annual balanced budget, <br />governing board. <br />G.S. § 159 -13 <br />and project ordinances, resolutions, and amendments. <br />G.S. § 159 -13.2 <br />b) Destroy in office remaining copies when administrative <br />G.S § 159 -15 <br />value ends.' <br />Agency Policy: Destroy in office after 1 day <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />23 <br />G -3 Page 77 <br />
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