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AG 2013 08 19
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AG 2013 08 19
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Last modified
12/4/2013 4:47:42 PM
Creation date
11/27/2017 10:59:19 AM
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Meeting Minutes
Doc Type
Minutes
Meeting Minutes - Date
8/19/2013
Board
Board of Commissioners
Meeting Type
Regular
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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />24 <br />G -3 Page 78 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />17. <br />BUDGET REQUESTS AND WORKING PAPERS <br />Destroy in office after 3 years.* <br />G.S. § 159 -10 <br />Includes budget requests, cost estimates, <br />expenditures, program requests, salary and wage lists, <br />correspondence, including email, and related records. <br />18. <br />CHECK REGISTER, VARIOUS FUNDS <br />Destroy in office after 3 years.* <br />Register listing for all checks written for various funds. <br />19. <br />CHECK STUBS <br />a) Destroy official /audit copies after 3 years.* <br />Stubs for checks written on agency accounts. <br />b) Destroy remaining records after 1 year. <br />20. <br />CONTRACT BUDGET AND EXPENDITURE REPORTS <br />Destroy in office after 3 years.* <br />Reports concerning agency budget transactions. <br />21. <br />COST ALLOCATION PLANS <br />Destroy in office after 3 years.* <br />22. <br />CREDIT CARD AND DEBIT SLIPS <br />Destroy in office after 3 years.* <br />Records of payments received from customers in the <br />transaction of county business. <br />23. <br />CREDIT CARD USE FILE <br />Destroy in office after 1 year.* <br />Records of assignation of county credit cards and <br />purchasing cards. <br />24. <br />DAILY CASH REPORTS <br />Destroy in office after 1 year.* <br />Daily status of cash. Reports include receipts, <br />disbursements, cash, and invested balances. <br />25. <br />DAILY DETAIL REPORTS <br />Destroy in office after 1 year.* <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />24 <br />G -3 Page 78 <br />
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