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AG 2013 08 19
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AG 2013 08 19
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Last modified
12/4/2013 4:47:42 PM
Creation date
11/27/2017 10:59:19 AM
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Meeting Minutes
Doc Type
Minutes
Meeting Minutes - Date
8/19/2013
Board
Board of Commissioners
Meeting Type
Regular
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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />25 <br />G -3 Page 79 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />26. <br />DEBT FINANCING RECORDS <br />Destroy in office 3 years after entire issuance has been <br />26 CFR 1.148 - <br />Includes bank statements, reconciliation records, <br />satisfied.* <br />5(d)(6)(iii)(E) <br />requisitions, and notices of principal and interest due. <br />27. <br />DEPOSITS <br />a) Destroy in office official /audit copies after 3 years.* <br />G.S. § 159 -32 <br />b) Destroy in office remaining records after 1 year. <br />28. <br />DETAIL REPORT FILE (FINANCIAL RECORDS FOR <br />a) Destroy in office annual reports after 3 years.* <br />GENERAL FUND OR GENERAL LEDGER) <br />b) Destroy in office all other reports after 1 year. <br />29. <br />DIRECT DEPOSIT APPLICATIONS /AUTHORIZATIONS <br />Destroy in office when superseded or obsolete. <br />Comply with applicable <br />Includes related records such as bank account <br />confidentiality <br />numbers and routing numbers. <br />provisions of G.S. <br />§132- 1.10(b)(5) <br />regarding personal <br />identifying information. <br />30. <br />DISTRICT INVESTMENT RECORDS <br />Destroy in office after 3 years.* <br />31. <br />DONATIONS AND SOLICITATIONS <br />Destroy in office after 1 year. <br />32. <br />ESCHEAT AND UNCLAIMED PROPERTY FILE <br />Destroy in office after 10 years.* <br />Comply with applicable <br />provisions of G.S. <br />§116B -60 and §11613- <br />73. <br />33. <br />EXPENDITURE REPORTS <br />Destroy in office after 3 years.* <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />25 <br />G -3 Page 79 <br />
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