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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />26 <br />G -3 Page 80 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />34. <br />FACILITY SERVICE AND MAINTENANCE AGREEMENTS <br />a) Destroy in office depreciation schedules 3 years after asset <br />is fully depreciated or disposed. <br />See also GRANTS: FINANCIAL item 36, page 26. <br />b) Destroy in office remaining records after 3 years.* <br />35. <br />FINANCIAL JOURNALS AND LEDGERS <br />a) Destroy in office year -end summaries of receipts and <br />disbursements after 3 years.* <br />b) Destroy in office daily, monthly, or quarterly transaction <br />detail journals and ledgers after 1 year.* <br />36. <br />GRANTS: FINANCIAL <br />Destroy in office 5 years after submission of final report.* <br />09 NCAC 03M.0703 <br />Records concerning approved federal, state, and <br />private grants. May include all relevant accounting, <br />purchasing, payroll, and financial records. <br />See also GRANTS item 28, page 6. <br />37. <br />INSURANCE FILE <br />Destroy in office 3 years from date of termination, expiration, <br />Certificates of insurance and related records provided <br />or settlement of all claims.* <br />by insurance providers as proof of coverage. <br />See also BILLING AND CLAIMS item 11, page 23 and <br />GRANTS: FINANCIAL item 36, page 26. <br />38. <br />INVESTMENT RECORDS <br />Destroy in office after 3 years.* <br />G.S. § 159 -30 <br />Includes fund information, portfolio listings and <br />reports, balance sheets, requests to invest and <br />withdraw, notices, and other related account activity <br />documentation. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />26 <br />G -3 Page 80 <br />