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AG 2013 08 19
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AG 2013 08 19
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Last modified
12/4/2013 4:47:42 PM
Creation date
11/27/2017 10:59:19 AM
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Meeting Minutes
Doc Type
Minutes
Meeting Minutes - Date
8/19/2013
Board
Board of Commissioners
Meeting Type
Regular
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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />27 <br />G -3 Page 81 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />39. <br />INVOICES <br />Destroy in office after 3 years.* <br />40. <br />LOAN RECORDS <br />Destroy in office 3 years after loan is satisfied.* <br />Records concerning loans made to the county. May <br />include promissory notes. <br />41. <br />LOCAL GOVERNMENT COMMISSION FINANCIAL <br />Destroy in office after 3 years.* <br />G.S. §159 -33 and §159 - <br />STATEMENTS <br />33.1. <br />42. <br />LOCAL GOVERNMENT EMPLOYEES RETIREMENT <br />Destroy in office after 3 years.* <br />SYSTEM MONTHLY REPORTS <br />43. <br />MONTHLY BUDGET REPORTS <br />Destroy in office after 3 years.* <br />44. <br />PAID CHECKS, BILLS, AND VOUCHERS <br />Destroy in office after 3 years.* <br />45. <br />PAYROLL AND EARNINGS RECORDS <br />a) Transfer records documenting personnel actions to <br />Comply with applicable <br />Records containing information such as the name, <br />PERSONNEL RECORDS (OFFICIAL COPY) item 45, page 83. <br />provisions of G.S. <br />social security number, number of hours worked, <br />§162A -6.1 regarding <br />compensation rate, deductions, and total wages paid <br />b) Destroy in office 30 years from date of separation records <br />confidentiality of <br />each employee per payroll period. May include <br />used for retirement or similar benefits verification. <br />personnel records. <br />individual and group employee earnings records and <br />payroll registers showing earnings and deductions for <br />c) Destroy all remaining records in office after 4 years.* <br />FICA Reg. § 316001 -1 <br />each pay period. <br />29 CFR 516.2, 516.5 <br />29 CFR 1627.3(a) <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />27 <br />G -3 Page 81 <br />
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