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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 82 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />46. <br />PAYROLL DEDUCTION RECORDS <br />a) Destroy in office deduction authorization forms and <br />Comply with applicable <br />Records used to start, modify, or stop all voluntary or <br />records when superseded or obsolete.* <br />provisions of G.S. <br />required deductions from payroll. May include bank <br />§162A -6.1 regarding <br />payments, savings plans, insurance, association dues, <br />b) Destroy in office remaining records after 4 years.* <br />confidentiality of <br />orders of garnishment, etc. Used as proof the <br />personnel records. <br />employee approved of the deduction(s). Does not <br />include federal tax deduction records. <br />See also WITHHOLDING TAX FILE item 57, page 30. <br />47. <br />POPULAR ANNUAL FINANCE REPORT <br />a) Retain records with historical value permanently. <br />b) Destroy in office other records when administrative value <br />ends.' <br />Agency Policy: Destroy in office after N/A <br />48. <br />POWELL BILL RECORDS <br />Destroy in office after 3 years if released from all audits.* <br />Records include certified statements, expenditures <br />reports, information sheets, financial statements <br />submitted to the North Carolina Department of <br />Transportation and all other related documentation. <br />49. <br />PURCHASE ORDERS <br />a) Destroy in office capital improvement purchase orders 6 <br />Records, forms, packing slips, and attached documents <br />years after completion or termination of project.* <br />concerning purchased supplies, equipment, and <br />services. <br />b) Destroy in office all other purchase orders after 3 years.* <br />See also GRANTS: FINANCIAL item 36, page 26. <br />Retention note: Packing slips may be destroyed upon <br />verification of items received if they are not the only record of <br />the purchase of the item. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 82 <br />