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AG 2013 08 19
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AG 2013 08 19
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Last modified
12/4/2013 4:47:42 PM
Creation date
11/27/2017 10:59:19 AM
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Meeting Minutes
Doc Type
Minutes
Meeting Minutes - Date
8/19/2013
Board
Board of Commissioners
Meeting Type
Regular
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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />29 <br />G -3 Page 83 <br />STANDARD -4: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />50. <br />PURCHASING REPORTS AND LOGS <br />Destroy in office after 1 year.* <br />Reports and logs containing quote information such as <br />vendor name, item descriptions, price, award dates, <br />and related information. <br />51. <br />RECIPIENT CHECK AND CANCELLATION REGISTERS <br />Destroy in office after 3 years.* <br />52. <br />SURETY BOND INFORMATION <br />Destroy in office after final inspection.* <br />53. <br />TIME SHEETS, CARDS, AND ATTENDANCE RECORDS <br />Destroy in office after 3 years.* <br />29 CFR 516.6 <br />Records concerning the work hours and attendance of <br />29 CFR 825.500 <br />employees. <br />54. <br />TRAVEL REIMBURSEMENTS <br />Destroy in office after 3 years.* <br />Includes authorizations and requests for <br />reimbursement for travel and related expenses. <br />See also GRANTS: FINANCIAL item 36, page 26. <br />55. <br />VENDOR FILE <br />Destroy in office when superseded or obsolete. <br />Comply with applicable <br />Records concerning specific vendors. May include <br />confidentiality <br />accounts payable activity, Federal Tax Identification <br />provisions of G.S. <br />Number, name and address, correspondence, <br />§132- 1.10(b)(5) <br />including email, and related records. <br />regarding personal <br />identifying information <br />56. <br />VOUCHERS AND REGISTERS FILE <br />Destroy in office after 3 years.* <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />29 <br />G -3 Page 83 <br />
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