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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />54 <br />G -3 Page 108 <br />STANDARD -7: GEOGRAPHIC INFORMATION SYSTEM (GIS) RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />11. <br />GEOGRAPHIC INFORMATION SYSTEM (GIS) PROJECT <br />a) Retain in office GIS datasets and accompanying <br />RECORDS <br />documentation (metadata) with historical and /or legal <br />value permanently. <br />b) Destroy in office remaining items when administrative <br />value ends.' <br />Agency Policy: Destroy in office after 30 d es <br />12. <br />MAPPING PROJECT RECORDS <br />Paper: Retain in office permanently. <br />Includes county contract maps and all deliverable <br />products for aerial photography, orthophotography, <br />GIS dataset: Create a snapshot of dataset annually. To retain <br />cartographic, cadastral, and digital mapping projects. <br />permanently, <br />See also GEOSPATIAL RECORDS page x. <br />Either: Transfer snapshot to NCOneMap according to <br />established procedures, complying with standards and <br />procedures adopted by the North Carolina Geographic <br />Information Coordinating Council <br />Or: If retained in office, your agency must comply with <br />standards (for metadata, file naming, data sharing, and long <br />term preservation) and procedures adopted by the North <br />Carolina Geographic Information Coordinating Council <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />54 <br />G -3 Page 108 <br />