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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />53 <br />G -3 Page 107 <br />STANDARD -7: GEOGRAPHIC INFORMATION SYSTEM (GIS) RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />7. <br />GEOGRAPHIC INFORMATION SYSTEM (GIS) DATA <br />Destroy in office when the system is discontinued or when <br />DOCUMENTATION (METADATA) <br />system data has been transferred to a new operating <br />Records created during development or modification <br />environment (platform). <br />of an automated system, which are necessary to <br />access, retrieve, manipulate, and interpret data in that <br />system; and records that explain the meaning, <br />purpose, structure, local relationships, and origin of <br />the data elements. May include data element <br />dictionaries, file layout, codebooks and tables, and <br />definition files. <br />8. <br />GEOGRAPHIC INFORMATION SYSTEM (GIS) INTERNAL <br />Retain in office permanently. <br />STANDARDS AND PROCEDURES <br />Includes requirements that are intended to make <br />hardware, software, and data compatible and that <br />cover data capture, accuracy, sources, base categories, <br />output, and data element dictionaries. <br />9. <br />GEOGRAPHIC INFORMATION SYSTEM (GIS) <br />Destroy in office after 1 year. <br />MONITORING RECORDS <br />Includes system security, quality assurance, <br />transaction tracking, and other related activity <br />monitoring records. <br />10. <br />GEOGRAPHIC INFORMATION SYSTEM (GIS) <br />Destroy in office when the system is discontinued or when <br />OPERATIONAL RECORDS <br />system data has been transferred to a new operating <br />Includes user guides, system flowcharts, job or <br />environment (platform). <br />workflow records, system specifications, and similar <br />documentation. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />53 <br />G -3 Page 107 <br />