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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />.. <br />G -3 Page 120 <br />STANDARD -9: LEGAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />14. <br />LITIGATION CASE RECORDS <br />a) Retain in office cases having precedent or historical value <br />Comply with applicable <br />Civil suits to which the county is a party. May include <br />permanently. <br />provisions of G.S. §132 - <br />affidavits, agreements, appeals, bills, briefs, citations, <br />1.1(a) regarding the <br />commitments, complaints, discharges, motions, <br />b) Destroy in office adjudicated cases 5 years after final <br />confidentiality of <br />notices, pleas, releases, statements, testimony, <br />disposition. <br />written <br />verdicts, waivers, warrants, and writs. <br />communications by <br />c) Destroy in office non - adjudicated cases (out -of -court <br />legal counsel. <br />claims) 5 years after final disposition or expiration of <br />relevant statute of limitations. <br />Retention Note: Records are retained by the Clerk of Superior <br />Court's office in each county. <br />15. <br />OATHS OF OFFICE FILE <br />a) Transfer official copy to the Clerk to the Board. <br />b) Destroy in office remaining records 3 years after official <br />termination. <br />Retention Note: The Clerk to the Board should present a copy of <br />the oaths of elected officials to the Clerk of Superior Court for <br />recording. The Clerk to the Board maintains the original oaths. <br />16. <br />ORDINANCE AND RESOLUTION DEVELOPMENT <br />Destroy in office when ordinance is no longer in effect. <br />RECORDS <br />Records concerning the analysis and development of <br />ordinances and resolutions submitted before the <br />governing board for approval. <br />17. <br />OWNERSHIP RECORDS (DEEDS, TITLES) <br />Destroy in office 1 year after county relinquishes ownership of <br />land.* <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />.. <br />G -3 Page 120 <br />