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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />65 <br />G -3 Page 119 <br />STANDARD -9: LEGAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />9. <br />ENCROACHMENTS FILE <br />Retain in office permanently. <br />Records concerning conflicts on land or water rights or <br />obligations. <br />10. <br />INSURANCE POLICIES <br />a) Destroy in office when superseded or obsolete if no <br />Records concerning purchased accident, sickness, <br />outstanding litigation.* <br />automobile, theft, fire, life, and all other insurance <br />policies purchased by the county. <br />b) Destroy in office other records 6 years after settlement. <br />11. <br />LEASES FILE <br />Destroy in office records 3 years after termination of lease.* <br />Records concerning leases for property leased by and <br />from other parties and agency property leased to the <br />public. <br />See also GRANTS item 28, page 6. <br />12. <br />LEGAL OPINIONS <br />Retain in office permanently. <br />Formal legal opinions written by counsel in response <br />to requests concerning the governance and <br />administration of local government. <br />13. <br />LEGAL REVIEW RECORDS <br />a) Retain in office records with historical value permanently. <br />Comply with applicable <br />Includes legal reviews of by -laws and charges to <br />provisions of G.S. §132 - <br />boards and commissions and other departmental <br />b) Destroy in office remaining records when administrative <br />1.1(a) regarding the <br />matters as requested. <br />value ends or after expiration of relevant statute of <br />confidentiality of <br />limitations, whichever is longer.' <br />written <br />See also LEGAL OPINIONS item 12, page 65. <br />Agency Policy: Destroy in office after 30 days <br />communications by <br />legal counsel. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />65 <br />G -3 Page 119 <br />