Laserfiche WebLink
*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />64 <br />G -3 Page 118 <br />STANDARD -9: LEGAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />4. <br />CONFLICT OF INTEREST DISCLOSURE STATEMENTS <br />Destroy in office when superseded or obsolete. <br />Completed by the elected agency officials as well as <br />designated staff members in order to disclose an <br />official's status or ownership interests. <br />5. <br />CONTRACTOR COMPLIANCE MONITORING FILES <br />Destroy in office 5 years after contract expiration. <br />6. <br />CONTRACTS AND AGREEMENTS <br />a) Retain in office contracts and agreements with historical <br />Contracts and agreements for construction, <br />value permanently. <br />equipment, supplies, services, special programs, and <br />projects. May include franchise agreements, hold <br />b) Destroy in office construction (capital improvements) <br />harmless agreements, good faith effort <br />contracts 6 years after completion or termination of <br />documentation, and memoranda of understanding. <br />project.* <br />c) Destroy in office all other contracts and agreements 3 <br />years after expiration, termination, or completion.* <br />7. <br />CORRESPONDENCE (LEGAL) <br />Destroy in office 5 years after resolution.* <br />Comply with provisions <br />Correspondence, including email, and related records <br />of G.S. §132- 1.1(a) <br />concerning actions taken to recover debts, fines, and <br />For information on handling email, see Electronic Records page <br />regarding the <br />penalties; and to assure violations are addressed. <br />viii. <br />confidentiality of <br />written <br />communications by <br />legal counsel. <br />8. <br />EASEMENTS AND RIGHT OF WAY AGREEMENTS <br />Retain in office permanently. <br />Granted to and by the agency. <br />See also ACCOUNTS PAYABLE item 1, page 21 for <br />disposition of financial records. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />64 <br />G -3 Page 118 <br />