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CABARRUS COUNTY <br />' BOARD OF COMMISSIONERS <br />REGULAR MEETING <br />r <br />OCTOBER 21, <br />6:30 P.M. <br />AGENDA CATEGORY: <br />Consent Agenda <br />SUBJECT: <br />Register of Deeds - Resolution Regarding Electronic Permanent Records <br />BRIEF SUMMARY: <br />The majority of counties in North Carolina have converted to storage of <br />land record type transactions in an electronic format as the official <br />permanent record as opposed to maintaining shelved books in a vault. <br />Currently, the Register of Deeds office maintains electronic copies of all <br />records as well as paper copies stored in the vault. The paper copies are <br />currently the official record. Both shelf and vault space are almost full. <br />After discussion with other Registers, an official from the N.C. Institute of <br />Government and local customers who utilize these documents, it was <br />determined that January 1, 2014 would be a suitable date to convert to <br />maintaining electronic copies as the official permanent record. A <br />resolution is attached for your approval. The applicable statute authorizing <br />maintenance of the official record in electronic form is also attached. <br />REQUESTED ACTION: <br />Motion to adopt resolution. <br />EXPECTED LENGTH OF PRESENTATION: <br />SUBMITTED BY: <br />Wayne Nixon, Register of Deeds <br />BUDGET AMENDMENT REQUIRED: <br />No <br />F -4 Page 106 <br />