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Community Services Block Grant Program <br />Fiscal Year 2014 -15 Application for Funding <br />Monitoring, Assessment and Evaluation Plan <br />1. Describe the role and responsibilities of the following in the assessment and evaluation of <br />agency programs. <br />a. Board of Directors: <br />The Board of Directors is responsible for the overall performance and evaluation <br />of all agency programs. The Planning and Evaluation Committee is responsible <br />for working with the Executive Director and staff to develop agency programs <br />and services. The committee has direct oversight to review, evaluate, and <br />monitor all programs to ensure compliance. The Board of Directors receives <br />and reviews monthly reports detailing the performance of the agency's <br />programs at each Board meeting. <br />b. Low - Income Community: <br />The low- income community has input in the agency's programs through public <br />hearings, participating on community forums, and representation on the <br />agency's Board of Directors. <br />c. Program Participants: <br />Program participants have the opportunity to evaluate the program by <br />completing evaluationslsurveys, participating in community forums and by <br />serving as volunteers. <br />d. Others: <br />Partners participate in Community Round Tables during tri- annual Community <br />Assessments in both Rowan and Cabarrus Counties. This allows the agency <br />and its partners to identify collaboration opportunities and improve service <br />delivery. It also allows others to express concerns about meeting the needs of <br />our participants during a formalized feedback process. <br />2. Describe how administrative policies and procedures are monitored by the Board of Directors. <br />The Board of Director's reviews the agencies administrative policies on an annual basis. <br />These policies include fiscal, personnel and procurement. When necessary the policies are <br />revised and updated. At the October 2013 Retreat, the Board of Directors approved a new <br />Personnel Policy Manual. The changes in that Manual and an Employee Handbook will be <br />introduced to staff during the next quarter. The policies are monitored as part of the self - <br />assessment process. <br />Attachment number 2 <br />G -2 Page 297 <br />