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K. Rockingham County, at its' option and upon mutual agreement, in writing, with the <br />successful bidder, may extend the contract period for pricing and placing orders for an <br />additional twelve (12) month period, following the award date. Successful bidder should <br />provide agreement with bid documents. This extension, if exercised, may be for additional <br />quantities or for an additional time period as agreed. No price adjustments may be made <br />unless alternate specifications are requested or for a documented increase in Chassis cost <br />based on newer model year. This increase must be documented with invoices directly from <br />the OEM manufacturer. This proposed agreement must be submitted with bid. <br />L. The County reserves the right to consider EPA gas /diesel mileage figures stated in the bid <br />when awarding the contract. <br />M. All bids must be returned in a sealed envelope with reference made to the company <br />submitting the bid on the exterior of the envelope to the Rockingham County Purchasing <br />Office, PO Box 62, Wentworth, NC, 27375 -0062. Also, please indicate the RFP number <br />on the envelope so that your bid can be handled appropriately when received in Purchasing. <br />N. All communications between the Purchasing Division and the prospective bidders shall be <br />in writing. Questions may be emailed to Gail Priddy at gpriddy @co.rockingham.nc.us or <br />Rodney Stewart at rstewart @co.rockingham.nc.us or faxed to (336) 342 -8455. Any <br />inquiries for information concerning this RFP shall be received no later than 2:00 p.m, on <br />Wednesday, September 7, 2011. <br />O. Any changes in specifications shall be in writing and furnished to all bidders. Verbal <br />information obtained otherwise will not be considered in awarding of bids. <br />P. Delivery is of the essence. Please state your earliest delivery date. <br />Q. Trade secrets or similar proprietary data which the Bidder does not wish disclosed to other <br />than personnel involved in the evaluation or contract administration will be kept <br />confidential to the extent permitted by NCAC TO1:05B.1501 and G.S. 132 -1.3 if identified <br />as follows; Each page shall be identified in boldface at the top and bottom as <br />"CONFIDENTIAL ". Any section of the Bid, which is to remain confidential, shall also be <br />so marked in boldface on the title page of that section. Cost information may not be <br />deemed confidential. Each page shall be identified in boldface at the top and bottom as <br />"CONFIDENTIAL ". Any section of the Bid, which is to remain confidential, shall also be <br />so marked in boldface on the title page of that section. Cost information may not be <br />deemed confidential. <br />R. Any reference to a particular product or brand name is intended to establish the quality <br />level. Such language is not intended to restrict competition among bidders. <br />S. The following forms must be returned: <br />1. Bidder's Response Form <br />2. Proposal Form <br />3, QVM Certificate — Manufacturer and Dealer <br />4. Product Liability Certificate — Manufacturer and Dealer <br />5. Dealer Service Center Locations <br />6.One (1) original plus one (1) copy of the Request for Proposal <br />7. Warranties <br />8. Delivery Schedule <br />Attach number 1 <br />F -5 Page 100 <br />