AG 2012 02 20 - Laserfiche WebLink

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SECTION I. INSTRUCTIONS TO BIDDERS A. Bids must be submitted on the enclosed Proposal Form. In order for a bid to be considered it must be based on terms, conditions and specifications contained herein. One (1) original and one (1) copy of each bid shall be submitted to the Purchasing Office. Do not include sales tax in bid figures. The County pays sales tax and will add this to your bid figures separately when invoices are paid. All prices quoted are to include delivery to the delivery point, installation and set -up charges as necessary. Goods shall be set in place ready for owner's use. All goods shall be new and of average quality. No remanufactured, refurbished or used goods will be accepted. Appropriate product information (e.g., brochures, catalog cuts, etc.) shall be included with the bid. The bidder shall sign the bid correctly and bids may be rejected if they show omissions, alterations of form, additions not called for, conditional bids or any irregularities of any kind. B. Should a bidder find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, he /she should at once notify the Rockingham County Purchasing Office, who will send a written instructions or "Addendum" to all bidders. Rockingham County will not be responsible for any oral instructions. Acknowledgment of any Addenda received during the time of bidding shall be noted on the bid in the spaces provided. In closing of a contract, any Addendum issued shall become a part thereof. C. Bids will be examined promptly after opening and award will be made at the earliest possible date. The prices quoted must be held firm and no bids may be withdrawn until 60 days after bid opening date. The County reserves the right to award any contract(s) on a line item or section basis. The award of bid shall be made to the lowest responsible bidder taking into consideration quality, performance, and time of delivery. D. The materials /supplies /equipment furnished under any resulting contract shall be covered by the manufacturer's most favorable commercial warranty. Each bidder shall plainly set forth the warranty for the goods in the bid. Operations and maintenance manuals for each piece of equipment shall also be provided as appropriate. E. All purchases are subject to the availability of funds for this purpose. F. The Contractor shall not represent itself to be an agent of Rockingham County. G. The General Statutes of the State of North Carolina insofar as they apply to purchasing and competitive bidding, are made a part hereof. H. It is agreed between the parties hereto that the place of this Contract, its status and forum, shall be Rockingham County, North Carolina. I. For all the work being performed under this contract, the Rockingham County has the right to inspect, examine, and make copies of any and all books, accounts, records and other writings relating to the performance of the work. Audits shall take place at times and locations mutually agreed upon by both parties, although the vendor /contractor must make the materials to be audited available within one (1) week of the request for them. J. The County reserves the right to increase or decrease the number of vehicles specified under this contract. Attach;ent number 1 F -5 Page 99