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NCGS § 143 -129 reserves the right to the County Board of Commissioners to reject <br />any and all formal bids. This authority for Cabarrus County has been delegated to <br />the County Manager. <br />A. State and Local Legal Provisions for Rejecting Bids include: <br />1. Bids may not be rejected for the purpose of evading the provisions of the <br />competitive bid statutes; and, <br />2. Bids are not rejected under circumstances that give the appearance of <br />favoritism, corruption or unfairness. <br />B. Process <br />To properly reject all bids under the competitive bidding laws, the individual <br />circumstances of that bid process needs to be examined carefully. An internal <br />decision making process to determine the factors and to ensure bids are rejected <br />fairly should always be conducted by the Purchasing Office. If uncertainties <br />remain about a particular situation, the County Attorney should be consulted. <br />A memorandum requesting the rejection of all bids should be addressed to the <br />Purchasing Agent who will, in turn, submit the request to the County Manager. <br />The memo should state the Bid /Proposal Name, the reason for the request, and <br />any supporting documentation should be attached. <br />X. SPECIFICATIONS <br />Specifications form the basis of the competitive bidding process and of the resulting <br />contract. All specifications shall be drafted so as to promote overall economy for the <br />purposes intended and to encourage competition in satisfying the County's needs. <br />Specifications shall not be unduly restrictive. <br />Brand Name "or Equal" specifications may be used when it is determined that: <br />1. No other design or performance specification or qualified products list is <br />available; or, <br />Page 33 of 48 <br />Attachment number 1 <br />F -6 Page 105 <br />