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A legal document outlining the terms and details of an agreement between <br />parties, including each parties' requirements and responsibilities. The <br />MOU /MOA is often the first stage in the formation of a formal contract. It is <br />given weight in a court of law should one party fail to meet the obligations of the <br />memorandum. A Resolution must be processed to request authority from the <br />Board of Commissioners for a Department Head to sign on behalf of Cabarrus <br />County for this type of agreement. The request would be considered for adoption <br />at a regularly scheduled meeting. <br />I. Premature Termination of Contracts <br />If a contract needs to be terminated prematurely, the Department should <br />promptly notify the Contract Administrator and forward detailed documentation <br />stating the reasons for the termination request. A copy of the Contract Control <br />Sheet should be attached. Absolutely no contract is to be terminated <br />prematurely without written authorization from the Contract Administrator <br />and /or the County Attorney. Wrongful termination of a contract can have serious <br />adverse consequences to the County. Properly terminated contracts will be <br />removed from the contract files and any remaining encumbrances (if applicable) <br />will be canceled. <br />IV. PROCESS <br />The Department Head, or their designee, is responsible for notifying the Contract <br />Administrator (appointed by the Finance Director) of the need for a contract. On <br />certain occasions, the County Attorney may approve the use of a generic form <br />contract that may be used by the department as a proposed initial draft. There will <br />also be occasions where the County Attorney must draft initial contracts. The <br />department needing a contract must complete the "Department Section" of the <br />Contract Control Sheet: <br />http:Hguide/ sites / Finance / Contract` %2OAdministration /Forms /AlIltems. asi)x <br />The Contract Control Sheet must be submitted with the original proposed contract <br />to the Contract Administrator for processing. <br />Page 47 of 48 <br />Attachment number 1 <br />F -6 Page 119 <br />