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AG 2012 04 16
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AG 2012 04 16
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Last modified
4/18/2012 10:55:43 AM
Creation date
11/27/2017 11:08:33 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
4/16/2012
Board
Board of Commissioners
Meeting Type
Regular
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The Contract Administrator will determine if the nature of the contract requires <br />certain bid procedures to be followed and will be responsible for implementing such <br />procedures. The Contract Administrator shall then send the proposed contract to <br />the County Attorney for review. In some instances, a Department Head, or other <br />personnel, may have consulted with the County Attorney in order to prepare the <br />contract documents. In this case, the Department Head, or other personnel, should <br />notify the Contract Administrator in order to alleviate duplication of efforts. The <br />County Attorney will be responsible for reviewing the contract on a timely basis for <br />legal sufficiency, based upon the assumption that all business terms stated (ie, <br />pricing, payment terms, products /services specified) are acceptable from a business <br />perspective. The County Attorney shall make any necessary legal adjustments or <br />revise the contract, if necessary, and forward the contract to the Contract <br />Administrator for implementation. The Contract Administrator is responsible for <br />obtaining all necessary signatures. Once the contract is fully executed and filed with <br />the Contract Administrator, a copy will be forwarded to the applicable Department. <br />The Contract Administrator will assign each new contract a Contract Control <br />Number. A copy of the Contract Control Sheet will accompany the contract copy <br />returned to the department. The Contract Control Sheet will note the Contract <br />Control Number assigned and a purchase order number for funds that are <br />encumbered. County Departments should be able to access imaged copies of the <br />contract documents on the WaterCooler (intranet). <br />The Contract Administrator shall maintain all original County contracts in a <br />fireproof file located in the Finance Department vault. <br />Page 48 of 48 <br />Attachment number 1 <br />F -6 Page 120 <br />
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