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North Carolina Cooperative Extension Service College of Agriculture and Life Sciences Office of the Director Campus Box 7602 Raleigh, NC 27695 -7602 TO: County Extension Directors 919.515.2811, 2812, 2813 Z4 1idl — 919.515.3135 (fax) FROM: Sheri L. Schwab ( Associate Director and Director of County Operations DATE: July 30, 2012 SUBJECT: 40 -hours Special Leave for 2012 -2013 As you are aware, the State awarded 40 additional hours of paid leave to be awarded as part of the budget for FY 2012 -13. There are special provisions for this leave that are much different than past "bonus leave" awards. Please read the attached document for more specific information, but, in short...... a. The 40 -hours are granted for use from July 1, 2012, through June 30, 2013 only. This Special Leave MUST be used before any other non -sick time leave. If an employee does not use this leave in that time period, it is forfeited. b. If an employee separates for any reason other than retirement, any balance of Special Leave will NOT be paid out - it is "forfeited." If an employee retires before June 30, 2013, and has a balance, it will be paid out - but again, this Special Leave must be used before any other type of leave, so it is unlikely employees will have a balance that late in the fiscal year. At this time, the Special Leave does not show in the "web leave system" that NCSU uses. The NCSU programmers are working to include this as a separate category titled "Special Leave," so that employees can submit leave requests charged against that balance. They are working now to program the system so that the leave will be loaded over the weekend of August 11 -12. Prior to this, we need to let them know each County's decision so that it can be programmed in. Here is where I need your assistance: We must request confirmation of each County /Tribal -match on the 40 hours of Special Leave. If your County /Tribal partner agrees to match this leave, then the employees will get the full 40 hours (or prorated for those less than 1.0 FTE) into the system to use per the provisions. If they do NOT agree to match, then we will load only those hours that represent the ratio that NCSU pays, and that is all the employee will get to use (even though, if they take paid -time off, the net - effect is that the County gets charged for their portion of the paid hours off anyway - a vote "against" will just reduce the total number of hours awarded). North Carolina State UnWrslly and North Carorna A &T State University commit themselves to positive action to secure equal opportundy regardless of race, color, creed, national origin, religion, sex, aga, veteran status ordisabllity. In addition, the hvo universities welcome all persons without regard to sexual orientation. North Carolina State Unhrersity, North Carolina A &T Sate University, U.S. Dopanmenl of Agriculture, and local governments cooperating. Attachment number 1 G -4 Page 170