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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 47 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 147 <br />STANDARD -5: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />45. <br />LEAVE FILE <br />a) Destroy in office records concerning military service leave <br />5 CFR 1208 <br />Records concerning employee leave including requests <br />5 years after returning from active duty.* <br />for and approval of sick, vacation, overtime, buy -back, <br />shared, donated, military, etc. <br />b) Destroy in office records concerning non - military service <br />29 CFR 825.500(b) <br />leave after 5 years.* <br />46. <br />LEAVE WITHOUT PAY FILE <br />Destroy in office 5 years after return of employee or <br />termination of employment. <br />47. <br />LONGEVITY PAY REQUESTS <br />Destroy in office when released from all audits. <br />48. <br />MERIT AND SENIORITY SYSTEM RECORDS <br />a) Destroy in office employee- specific records after 3 years. <br />29 CFR 1627.3 <br />b) Destroy in office system and plan records 1 year after no <br />longer in effect. <br />49. <br />PERSONNEL ACTION NOTICES <br />a) Transfer records as applicable to PERSONNEL RECORDS <br />Records used to create or change information in the <br />(OFFICIAL COPY) item 50, page 48. <br />personnel records of individual employees concerning <br />such issues as hiring, termination, transfer, pay grade, <br />b) Destroy in office all remaining records 2 years from date <br />position or job title, name change and leave. <br />record was created, received, or the personnel action <br />involved. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 47 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 147 <br />