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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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STANDARD -6. PUBLIC RELATIONS RECORDS <br />Official records and materials created and accumulated by internal public information programs operated by Register of Deeds offices. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 53 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 153 <br />STANDARD -6: PUBLIC RELATIONS RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />1. <br />ADVERTISEMENTS <br />a) Destroy the advertisements in office 3 years after <br />Includes advertisements of special events and services <br />expiration.* <br />concerning the agency which appear in newspapers, <br />journals, newsletters etc. <br />b) Destroy in office billing information and other fiscal <br />records when released from all audits. <br />c) Retain record with historical value permanently. <br />2. <br />AGENCY PUBLICATIONS <br />a) Retain records with historical value permanently. <br />Publications created at agency expense. <br />b) Destroy remaining copies in office when administrative <br />value ends. j <br />Agency Policy: Destroy in office after <br />3. <br />AUDIO- VISUAL RECORDINGS <br />a) Retain records with historical value permanently. <br />Recordings (including digital) and films produced by <br />the agency. <br />b) Destroy remaining records in office when administrative <br />value ends.'] <br />Agency Policy: Destroy in office after <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 53 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 153 <br />
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