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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 54 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 154 <br />STANDARD -6: PUBLIC RELATIONS RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />4. <br />NEWS AND PRESS RELEASES <br />a) Retain records with historical value permanently. <br />News and press releases issued concerning programs, <br />activities, and services of the agency. <br />b) Destroy in office remaining items when administrative <br />value ends. j <br />Agency Policy: Destroy in office after <br />5. <br />PUBLIC RELATIONS FILE <br />Destroy in office after 5 years. <br />Records concerning overall public relations of county <br />administrative offices. May include procedures, <br />correspondence (including email), photographic <br />materials, and other related records. <br />6. <br />SPEECHES <br />a) Retain records with historical value permanently. <br />Speeches made by agency officials. <br />b) Destroy in office remaining items when administrative <br />value ends.'] <br />Agency Policy: Destroy in office after <br />7. <br />WEBSITE (ELECTRONIC) FILE <br />a) Retain records with historical value permanently. Can be <br />Electronic records concerning the administration and <br />maintained as website snapshots or via Web crawler. <br />maintenance of the agency's website. (A network <br />administrator or information systems office may <br />b) Erase /destroy in office remaining records when <br />maintain electronic files.) <br />superseded or obsolete. <br />See also WEB MANAGEMENT AND OPERATIONS <br />Retention Note: Preserve copy of web page after every major <br />RECORDS: STRUCTURE item 14, page 29. <br />change in design and /or content. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 54 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 154 <br />