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STANDARD -7. PROGRAM OPERATIONAL RECORDS. <br />Records received, recorded, and created in the Register of Deeds offices in order to meet statutory requirements. <br />Many of the records in the Register of Deeds Office are permanent records with a high degree of legal, administrative, and historical value. They are to be <br />retained permanently and safeguarded from all damage. Creating microfilm copies of all of these records is a proven method of creating a preservation copy, <br />which may be stored in the film vault of the State Archives of North Carolina. These records may be reproduced by electronic or computer processes, but no <br />digital copy may serve as the official preservation duplicate as defined by G.S. § 132 -8.2. Any county wishing to dispose of any of these records must first <br />contact the Government Records Branch to inquire whether the State Archives wishes to take custody. Permanent records may not be intentionally destroyed <br />without written permission from the Department of Cultural Resources. <br />v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * * Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 55 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 155 <br />STANDARD -7: PROGRAM OPERATIONAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />1. <br />ARMED FORCES DISCHARGES AND INDEX. <br />a) Retain official copies in office permanently. <br />Comply with applicable <br />Official copies of military discharges and indexes. <br />provisions of G.S. § 47- <br />b) Records and indexes which have been transcribed or <br />113.2 (effective January <br />otherwise duplicated may be destroyed in office upon <br />1, 2004) regarding the <br />State Archives of North Carolina approval. <br />confidentiality and <br />removal of discharge <br />c) Original records returned to the office as undeliverable or <br />records. <br />else not collected after registration prior to 1920 may be <br />transferred to the State Archives of North Carolina. <br />d) Original records returned to the office as undeliverable or <br />else not collected after registration date 1920 or later <br />may be destroyed in office when administrative value <br />ends' <br />Agency Policy: Destroy in office after <br />v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * * Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 55 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 155 <br />