Laserfiche WebLink
*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 64 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 164 <br />STANDARD -7: PROGRAM OPERATIONAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />29. <br />NOTARIES PUBLIC RECORDS AND INDEX <br />a) Retain "Record of Notaries Public" in office permanently. <br />G.S. § 10A -8 <br />Record of Notaries Public. Includes name and <br />G.S. § 10A -13 <br />signature of the notary, effective date and expiration <br />b) Return "white" copy of transmittal to Notary Public <br />date of commission, date oath was administered and <br />Section once applicant takes oath and receives certificate. <br />date of any revocation or resignation. Also includes <br />certificates and transmittals (oath sheets) received <br />c) Destroy in office "yellow" copy of transmittal and orders <br />from the Notary Public Section, NC Department of <br />for revocation or resignation when administrative value <br />Secretary of State. <br />ends. 'j <br />Agency Policy: Destroy in office after <br />d) Return transmittals for applicants failing to appear within <br />90 days to Notary Public Section. <br />30. <br />OFFICIAL RECORD BOOK AND INDEX <br />a) Retain official copies in office permanently. <br />G.S. § 161 -14 <br />In some offices recorded records (instruments) are <br />G.S. § 161 -18 <br />compiled in one "official record book ", while other <br />b) Records and indexes which have been transcribed or <br />G.S. § 161 -22 <br />offices compile each type separately. These combined <br />otherwise duplicated may be destroyed in office upon <br />books may include deeds, deeds of trust, armed forces <br />State Archives of North Carolina approval. <br />discharges, powers of attorney, satisfactions, <br />withdrawals, transfers, releases, contracts, <br />c) Original records returned to the office as undeliverable or <br />condemnation, corporations, bankruptcies, farm <br />else not collected after registration prior to 1920 may be <br />names, farmland districts, timber marks, historic <br />transferred to the State Archives of North Carolina. <br />landmarks, waste disposals, renunciations, tax <br />waivers, exemptions orders, etc. <br />d) Original records returned to the office as undeliverable or <br />else not collected after registration date 1920 or later <br />may be destroyed in office when administrative value <br />ends'j <br />Agency Policy: Destroy in office after <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 64 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 164 <br />