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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 71 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />F -9 Page 171 <br />STANDARD -7: PROGRAM OPERATIONAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />44. <br />VITAL RECORDS: DELAYED BIRTHS AND INDEX <br />a) Retain official copies in office permanently. <br />G.S. § 130A, Article 4 <br />Official copies of certificates registering the birth of a <br />person born in this state, but not registered within <br />b) Records and indexes which have been transcribed or <br />one year after birth. Original records are filed with the <br />otherwise duplicated may be destroyed in office upon <br />Office of Vital Records. <br />State Archives of North Carolina approval. <br />45. <br />VITAL RECORDS: DELAYED BIRTH APPLICATION <br />a) Destroy in office after 1 year applications and supporting <br />G.S. § 130A, Article 4 <br />RECORDS <br />documentation for a non - completed registration. <br />15A NCAC 19H.0400 <br />Applications and other records submitted as evidence <br />in support of a delayed registration of birth. Copies are <br />b) Destroy in office after 1 year applications and supporting <br />filed with the Office of Vital Records. <br />documentation for a completed registration (certificate <br />was approved). <br />46. <br />VITAL RECORDS: REPORT OF DEATHS OCCURRING <br />Destroy in office when administrative value ends. j <br />G.S. § 130A, Article 4 <br />OUTSIDE OF COUNTY <br />Agency Policy: Destroy in office after <br />Reports of deaths occurring outside the county of <br />birth received from the Office of Vital Records. <br />47. <br />WEBSITE (REGISTER OF DEEDS), REAL ESTATE <br />Retain in office permanently. <br />CONVEYANCE <br />48. <br />WEBSITE (REGISTER OF DEEDS), REQUEST TO REDACT <br />Retain in office permanently. <br />G.S. § 132 -1.10 (f) <br />PERSONAL INFORMATION <br />Forms and related records documenting a person's <br />request to have personal information removed from <br />the office's publicly available website. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 71 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />F -9 Page 171 <br />
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