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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 70 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />F -9 Page 170 <br />STANDARD -7: PROGRAM OPERATIONAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />40. <br />VITAL RECORDS: AMENDMENTS <br />a) Destroy in office 1 year after amendment and /or <br />G.S. § 130A, Article 4 <br />Records submitted as evidence to amend, correct, or <br />correction was approved, or request was denied or <br />G.S. § 48- 9- 107(d) <br />replace a birth or death certificate issued by the Office <br />withdrawn. <br />15A NCAC 19H <br />of Vital Records. <br />sections .0900, .1000 <br />b) Return to Office of Vital Records copies of certificates <br />and .1100 <br />involving adoptions, legitimations, or other registrants <br />when a new certificate is received. <br />41. <br />VITAL RECORDS: APPLICATIONS FOR CERTIFIED <br />a) Destroy in office 1 year from date of request if copies are <br />G.S. § 130A, Article 4 <br />COPIES <br />issued and /or received by requestor. <br />Application forms completed by persons seeking <br />certified copies of birth, death or marriage certificates. <br />b) Destroy in office 3 years from date of request if copies are <br />not issued and /or received by requestor. <br />42. <br />VITAL RECORDS: BIRTHS AND INDEX <br />a) Retain official copies in office permanently. <br />Official copies of birth certificates deposited with the <br />Register of Deeds by the local Health Department. <br />b) Records and indexes which have been transcribed or <br />otherwise duplicated may be destroyed in office upon <br />State Archives of North Carolina approval. <br />43. <br />VITAL RECORDS: DEATHS AND INDEX <br />a) Retain official copies in office permanently. <br />G.S. § 130A, Article 4 <br />Official copies of death certificates deposited with the <br />Register of Deeds by the local Health Department. <br />b) Records and indexes which have been transcribed or <br />Original records are filed with the Office of Vital <br />otherwise duplicated may be destroyed in office upon <br />Records. <br />State Archives of North Carolina approval. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 70 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />F -9 Page 170 <br />
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