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Q. What if my books are destroyed after they have been filmed? <br />A. Call the Records Management Analyst assigned to your county, who will help you make arrangements to <br />purchase copies of the microfilm from our office. You can then send those reels to a vendor, who can <br />either make new printed books, or scan the film to create a digital copy. <br />DISASTER ASSISTANCE <br />Q. What should I do in case of fire or flood? <br />A. Secure the area, and keep everyone out until fire or other safety professionals allow entry. Then, call our <br />Raleigh office at (919) 807 -7353 for the Head of the Government Records Branch or (919) 807 -7339 for <br />the State Archivist. If you're in the western part of the state, call our Asheville Office at (828) 274 -6789. <br />Nights and weekends, call your local emergency management office. <br />DO NOT ATTEMPT TO MOVE OR CLEAN ANY RECORDS. <br />Damaged records are extremely fragile and require careful handling. Our staff is trained in preliminary <br />recovery techniques, documenting damage to your records, and authorizing destruction of damaged <br />records. Professional vendors can handle your larger disasters. <br />Q. What help do you give in case of an emergency? <br />A. We will do everything we canto make a visit to you at the earliest opportunity to provide hands -on <br />assistance. We can assist you in appraising the records that have been damaged so that precious <br />resources (and especially time) are not spent on records with lesser value. We can provide lists of <br />professional recovery vendors that you can contact to preserve your essential and permanent records. <br />Q. What can I do to prepare for an emergency? <br />A. We provide training to interested governments on disaster preparation. We discuss the roles of proper <br />inventories, staff training, and advance contracts with recovery vendors. If you would like to have this <br />workshop presented, just call the Records Management Analyst assigned to your county. <br />STAFF TRAINING <br />Q. What types of workshops or training do you offer? <br />A. We have a group of prepared workshops that we can offer at any time at various locations throughout the <br />state. Contact your records management analyst if you are interested in having one of the workshops <br />presented to your agency. We will work with you directly to develop training suited to your specific <br />needs. Our basic workshops are:: <br />• Managing Public Records in North Carolina — our basic introduction to the Public <br />Records law and records management; <br />• Scanning Public Records: Laying the Groundwork — considerations and procedures <br />to establish an imaging system; <br />• Email as a Public Record — considerations, tips and tricks on managing, filing, and <br />public access to your email; <br />• Disaster Preparedness and Recovery — how to be prepared for disasters, and what <br />will have to be done after a disaster happens; <br />xt <br />Attachment number 1 <br />F -9 Page 99 <br />